Operations Support Administrator

Hours:

Monday to Friday, 9:00 AM – 5:30 PM

Reporting to:
Operations Manager

We are a leading provider of cutting-edge digital signage solutions and audio-visual technology, delivering innovative products and services to clients across a range of industries. Our solutions are designed to enhance customer experiences, streamline operations, and help businesses communicate more effectively. This new role is part of our continued expansion.

We are looking for a highly organised and detail oriented Operations Support Administrator to provide comprehensive administrative and operational support to the operations team. The successful candidate will be responsible for maintaining accurate records, supporting purchasing and finance processes, coordinating travel arrangements, and assisting with stock related activities. This role requires strong communications skills, excellent attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

• Provide professional administrative assistance to the Operations team.
• Maintain accurate documentation, records and internal databases.
• Assist with general office administration and ad-hoc projects.

• Prepare and process purchase orders in compliance with company procedures.
• Generate and issue sales invoices accurately and promptly.

• Arrange and confirm travel bookings including hotels, flights and trains.
• Communicate detailed travel itineraries.
• Assist with stock control processes.
• Liaise with suppliers and internal stakeholders regarding stock requirements.

• Input, update and maintain data across internal systems.
• Assist with reporting and data accuracy checks.

• Proven administrative experience in a busy operational environment.
• Proficiency in Microsoft 365 applications.
• Experience using Sage or similar finance/ERP systems.
• Strong understanding of purchase order and invoicing processes.
• Confident with stock processes.
• Excellent communication and organisational skills.
• High attention to detail and ability to prioritise effectively.