Project Administrator - Maternity Cover

The Project Administrator supports the Project Manager and Supervisor by performing project management tasks that do not require decision making. The role involves monitoring and maintaining project financial forecasts, posting actuals, triggering invoices, monitoring payments, collecting information for decision making, monitoring project schedules and milestones, ensuring documentation is available and archived, monitoring invoicing status, updating cost forecasts, creating purchase requests, planning labour, monitoring costs, booking actual costs, and administering change orders and variation sales.

• Monitors and maintains the project financial forecast, posts actuals, triggers invoices, and monitors payments.
• Collects information for Project Manager’s and Supervisor decision making.
• Monitors the project schedule and expiring S‑plan milestones, notifying the Project Manager when updates are needed.
• Ensures all documentation is available, correctly archived, and up to date.
• Monitors invoicing status versus the billing plan, reports deviations, and verifies collections.
• Monitors and updates the cost forecast with actuals and incoming invoices, ensuring compliance with forecast change approval guidelines.
• Creates purchase requests (PRs) in the system upon request, ensuring all necessary information is filled in and coordinating with the Purchasing Coordinator as required.
• Plans labour accurately before installation activities, including creation of subcontracting PRs.
• Monitors actual costs versus plans, reports deviations, and uses correct activities and cost elements when booking actual costs.
• Checks invoices without POs/GRs and books them against planned primary costs.
• Administers change orders and variation sales, ensuring timely handling of contract changes and effective communication across all relevant functions.

• Basic knowledge of Microsoft Excel.
• Good Outlook skills.
• Experience in reporting, data management, and general administration.
• Effective communication skills and ability to communicate at all levels.
• Good written and spoken English.
• Highly organized, detail‑oriented and able to multi‑task.
• Full training will be provided.

• Reporting experience.
• Data management skills.
• General administrative ability.
• Effective written and verbal communication.
• English proficiency.
• Strong organizational and multi‑tasking capabilities.

• Competitive salary.
• 25 days holiday, 8 additional Bank Holidays and 1 volunteering day.
• Pension scheme.
• Development opportunities and reviews.
• Bonus.
• Discounts at KONE products.
• 24/7 GP support & wellbeing access.
• Hybrid working arrangements.