Planning Secretary

Permanent Secretary Oakley Bedford

Hours:

to be agreed (within the range of 26 hours - 37.5 hours per/week - Monday to Friday between 9.00am - 5.30pm (1 hour lunch flexible). Office based Our client are a well established company, that seek a secretary to join their busy and friendly team. Lovely location, open planned office with a great team to work with. Main purpose of job:
You will be responsible for providing secretarial and administrative support to clients (in conjunction with other secretaries) along with dealing with general enquiries.

Key responsibilities:

Audio typing correspondence, notes and reports to a high standard Setting up new clients and jobs, conflict of interest checks Answer calls, taking messages and handling correspondence Updating databases and contact lists Liaising with clients, tenants and other professionals Preparation of fees Filing and archiving Producing job and billing reports Assisting other departments as required Occasional marketing research and assisting with direct marketing Requirements Excellent audio typing skills with high level of accuracy Ability to prioritise workload and work to tight deadlines Excellent grammar and spelling Good organisational and time management skills High level of attention to detail Ability to work under own initiative

Experience of time recording/accounting packages beneficial Good computer skills - knowledge of Microsoft Outlook, Word, Excel Ability to maintain discretion and confidentiality Ability to work in a team Excellent telephone manner Please let us know if I need to make reasonable adjustments to our process, please let me know about how I can best support you and make the adjustments that may be needed.

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