Executive Assistant; EA; Chief Financial Officer & Chief People Officer

What You'll Do

Provide proactive, high-quality executive support to two Executive Officers based in Woking: the Chief Financial Officer (CFO) and the Chief People Officer (CPO). The role ensures both leaders' time is protected and optimised, priorities are translated into clear actions, governance and cadence are maintained, and stakeholders experience a consistent, professional interface with each Executive's Office.

• Own complex diary management for two Executives, including prioritisation, proactive conflict resolution and protecting focus time.
• Plan and coordinate internal and external meetings (in-person and virtual), including agendas, pre-reads, actions and follow-ups.
• Coordinate travel logistics (UK and international) where required: itineraries, visas (if applicable), ground transport, accommodation and contingencies.
• Prepare and manage correspondence and communications on behalf of the Executives, ensuring tone, accuracy and appropriate approvals.
• Manage expenses, purchase requisitions, and departmental administration in line with company policy, ensuring timely approvals and compliance.
• Support preparation for key governance forums, leadership meetings, board materials and functional reviews: scheduling, pack collation, version control and distribution.
• Maintain highly confidential information with discretion and sound judgement, including commercially sensitive, people-related, financial, legal and strategic matters.
• Act as a trusted point of contact for senior stakeholders, building effective working relationships across the organisation.
• Identify opportunities to improve ways of working (cadence, templates, filing, meeting discipline) and implement pragmatic solutions.

• Maintain the CFO operating rhythm, including finance leadership meetings, procurement reviews, transformation reviews, governance forums and executive cadence, ensuring agendas, papers and actions are prepared in advance.
• Coordinate scheduling across finance, senior leadership and business stakeholders, balancing operational priorities with strategic planning time.
• Demonstrate awareness of finance and governance priorities, working closely with the teams to support effective planning, decision‑making and delivery of business‑critical activity.
• Manage documentation and reporting workflows for finance updates, decision logs, governance packs and leadership communications, ensuring strong version control and confidentiality.
• Support departmental administration, including supporting approvals, purchase requisitions, system access requests and follow‑up of key operational actions.
• Coordinate team communications, town halls and leadership updates, including logistics, materials preparation, note taking and follow‑up actions where required.
• Work closely with the legal and CEO office in the lead up to key board meetings ensuring the CFO is well prepared and financial timelines considered.

• Maintain the CPO operating rhythm, including people leadership meetings, talent reviews, reward and payroll updates, employee engagement forums and executive cadence, ensuring agendas, papers and actions are prepared in advance.
• Coordinate scheduling across people, payroll, reward, talent, leaders and senior business stakeholders, balancing operational priorities with strategic planning time.
• Demonstrate awareness of people priorities, working closely with the People team to support effective planning, decision‑making and delivery of business‑critical activity.
• Support with the collation of weekly executive reporting slides for governance meetings
• Support external, partner and internal stakeholder engagement, including meeting logistics, approvals, visitor arrangements and coordination with people stakeholders as required.
• Support departmental administration, including supporting approvals, onboarding coordination, system access requests and follow‑up of key operational actions.
• Management of Executive off‑sites, including coordination, venue selection and liaising with third parties. Attendance may also be required.

• Proven experience as an Executive Assistant supporting senior leaders within corporate or similarly fast‑paced business…