People and Communications​/HR Administrator

KONE has an exciting opportunity for a People & Communications Administrator to join our Woking Office team. This is a great opportunity for an organised, proactive and detail-focused HR professional to play an important role in supporting our employees and the wider People & Communications (P&C) team. You ll be responsible for delivering accurate and timely HR administration, maintaining employee data and supporting a wide range of people processes across the business.

As a People & Communications Administrator, you ll be a key point of contact for employees and colleagues across KONE, helping to ensure our HR processes run smoothly and providing a high-quality employee experience. You ll work closely with the wider P&C team, HR Business Partners and our global HR support teams, handling a varied workload and managing confidential information with professionalism and discretion.

• Monitor the HR mailbox and respond to employee queries, ensuring questions are handled accurately and within agreed timescales
• Maintain accurate and confidential employee records and HR data within Workday, our global HR system
• Ensure HR processes and procedures are followed consistently and in line with KONE requirements
• Coordinate health and background checks for new hires
• Prepare leaver reports and documentation and distribute information to relevant third parties
• Review contractual change letters and ensure any errors are identified and corrected
• Provide day-to-day administrative support to People & Communications Business Partners
• Process and manage HR-related invoices
• Coordinate enhanced DBS checks
• Manage PDI applications and follow-ups
• Request and distribute hard-copy NVQ certificates to employees
• Maintain and update absence information in Workday
• Coordinate Cycle to Work approvals, including ensuring approved applications are submitted to Payroll each month
• Support the administration of Death in Service cases with care and confidentiality
• Report company car and mobile phone activity to our third-party provider
• Maintain the KONE intranet and ensure HR policies and information remain accurate and up to date
• Produce and maintain a range of weekly HR reports
• Track international and European employee visas and provide quarterly updates to HR Business Partners
• Complete quarterly data and payroll reconciliations between Workday and Payroll, working with ASK HR and HR Business Partners to resolve discrepancies
• Support other ad hoc People & Communications activities and projects as required

We re looking for someone who is organised, reliable and proactive, with strong attention to detail and the ability to manage competing priorities.

• Proven experience in an administrative role; HR administration experience is highly desirable
• Basic knowledge of HR practices and UK employment legislation is advantageous, but not essential
• Experience using HR systems;
  Workday experience would be a bonus
• Strong attention to detail and a commitment to maintaining accurate data
• The ability to manage multiple tasks and priorities in a fast-paced environment while meeting deadlines
• Excellent written and verbal communication skills in English
• The ability to handle sensitive and confidential information with discretion
• Good working knowledge of Microsoft Office, particularly Excel; intermediate Excel skills are desirable
• Experience with Mail Merge is advantageous
• A proactive, collaborative approach and the ability to work effectively as part of a team

Don t have experience with everything listed above? That s okay. Full training and support will be provided.

At KONE, we believe in investing in our people and supporting them to build a career they can be proud of. We offer a comprehensive benefits package, including:

• Competitive salary
• 25 days annual leave + 8 bank holidays
• 1 paid volunteering day
• Pension scheme
• Bonus opportunity
• Ongoing learning and development opportunities
• Regular development reviews to support your career goals
• Hybrid working
• Gym Flex membership
• Dental insurance
• Private healthcare
• Prolonged Disability Insurance (PDI)
• 24/7 GP support and wellbeing services
• KONE employee discounts
• Long-service awards
• Support and development from experienced leaders within the lift and escalator industry

At KONE, we re committed to creating a workplace where people can thrive, develop and make a difference. If you re looking for a varied HR administration role where you can build your experience, work with a supportive team…