Shared Services Data & Operations Administrator

For over a century, The Pirbright Institute has stood at the forefront of global scientific innovation, contributing to landmark breakthroughs in the study and control of viral diseases affecting livestock and those that can spread from animals to humans (zoonoses). As a world-leading centre of excellence, our state-of-the-art facilities enable over 150 scientists from more than 30 nationalities to work collaboratively to predict, detect, understand and respond to high-consequence viral threats.

At Pirbright, you’ll join a vibrant and dynamic community where scientific rigour meets genuine diversity. Whether you’re advancing research, supporting operations, or leading innovation, your contribution will help shape a healthier, safer world for our livestock, you and upcoming generations.

The HR Data and Operations Administrator will provide high-quality, efficient, and confidential administrative support within the People Strategy & Services function, with a primary focus on HR data management, records management, document control, and compliance.

A significant part of the role will involve reviewing and cleansing HR data and documentation, identifying gaps, inconsistencies and outdated records. This is to ensure our HR information is accurately maintained and appropriately stored. The postholder will also support the migration and consolidation of HR documents into agreed systems and locations, helping to ensure HR records are managed in line with legal (GDPR, Data Protection Act etc), regulatory, and organisational requirements.

Alongside this core focus, the role will provide administrative support across the wider HR function as required, including the HR inbox and helpdesk, onboarding, recruitment, visa and immigration administration, and other employee lifecycle activities.

The role is ideally suited to an organised, highly detail-oriented and proactive individual with an interest in all aspects of the HR lifecycle. Particularly HR data management, records administration, information confidentiality, and compliance.

• Undertake HR data cleansing, validation and auditing across HR systems, employee records and digital personnel files.
• Review historic HR data and documentation, identifying missing, duplicated, inaccurate or outdated information and taking appropriate action.
• Support the migration and consolidation of HR documents and records into agreed systems and locations.
• Ensure HR records and documentation are appropriately maintained, retained and archived in line with GDPR, ICO guidance and organisational requirements.
• Maintain consistent filing, naming and document management practices across HR records.
• Support regular reviews of HR records to identify and resolve data quality or compliance issues.
• Assist with maintaining HR templates, forms, processes and standard operating procedures.

• Provide administrative support across the employee lifecycle, including onboarding, changes of employment and leavers.
• Provide support to the HR inbox and helpdesk, responding to routine queries and directing queries to the appropriate member of the team where required.
• Support visa and immigration administration, including document collation and tracking.
• Support recruitment administration, including interview scheduling, candidate communication and onboarding coordination.
• Support pre-employment checks, new starter administration and induction activities.
• Provide administrative support to other HR processes and projects as required, working collaboratively with colleagues across the People Strategy & Services function.

• Maintain accurate…