Senior Administrator

Oak Tree School is seeking an organised and responsive Senior Administrator to work with the Operations Manager and provide efficient administration for the school community.

• U Understand the role of the Operations Manager and deputise as necessary.
• With the support of the Operations Manager, managethe day-to-day administration duties within the school office, including dealing with correspondence, emails, telephone calls, letters, reports,reception cover, confidential correspondence, curriculum support, etc.
• Responsible for maintaining the Bromcom student database (including address updates, UPNs and ULNs, dealing with Census errors).
• Oversight of the Parents' Evening process.
• With the support of the Operations Manager,coordinate school events and assist with school staff events.
• Deal with incoming and outgoing CTF queries in atimely manner for all Year groups.
• Manage Website Updates and social media platforms,updating regularly with school events and information and ensure that we are presenting a positive image of the school and the wider Trust at all times.
• Manage MCAS and Student Portal launch and administration.

• Monitor student attendance and punctuality daily, including first day calling, ensuring accurate recording on the school MIS.
• Produce attendance letters,emails and text communications to parents in line with the school's Attendance Policy and in discussion with the line manager.
• Produce regular attendance reports to identify individuals and groups with poor attendance or unexplained absence, including formal attendance and punctuality reports.
• Assist management with the completion and submission of statutory and operational returns including school census requirements and workforce census returns.
• Create and review dummy census runs prior to submission dates to support data accuracy and compliance with DfE requirements.
• Run reports from school information systems to support operational and strategic requirements.
• Maintain accurate daily attendance records and work with the Education Welfare Officer to identify pupils with low attendance to support improved attendance and student outcomes.
• To assist management with the completion and submission of complex forms and returns etc including those to outside agencies e.g. DFE - for example free school meals for all students.
• Gather information for a weekly HT Update andcreate PowerPoint slides.
• Line Management responsibility for the admin team.
• Emergency first aid cover.

Comply fully with all relevant Health and Safety regulations,Safeguarding procedures and Risk Assessments

You willbe able to coordinate competing daily requirements accurately and respond effectively to changing circumstances. You will maintain confidential information appropriately, communicate professionally with colleagues and external agencies, and contribute to a collaborative and responsive administrative service.

You will build positive working relationships with schooland Trust leaders, colleagues, students, parents, carers and external partners.

A strong commitment to safeguarding, equality and promoting the welfare of children and young people is essential.

Oak Tree School is a calm, inclusive and aspirational learning environment where relationships come first and every young person is supported to thrive on theirown terms. Our learners, aged 5-19, benefit from a personalised curriculum that blends academic learning with highly specialised therapeutic and developmental support. As a school created in September 2023 to meet the growing need for specialist places across the local community, we pride ourselves on offering anurturing setting where pupils feel safe, valued and ready to flourish.

Maiden Erlegh Trust is a growing community of schools across Berkshire and Oxfordshire, working together to deliver the best possible education for everychild and young person. With around 800 staff and 5000 students across nine schools, including primary, secondary, special, and alternative provision, weare proud of the diversity that shapes our expertise.

We Aim High, Be Inclusive, and Work Together. These values drive ourfocus on high-quality education for all, through collaboration, inclusion, and continuous improvement.

Through the Maiden Erlegh Institute, colleagues access high-quality professional learning at every stage of their career, supported by mentoring, leadership opportunities, and our annual MET Staff Conference-a day that…