PA to Deputy Chief Nurse, Chief AHP & Deputy Director of Therapies

A Personal Assistant post supporting the Deputy Chief Nursing Officer and Chief Allied Health Professional at Black Country Healthcare NHS Foundation Trust, within its Corporate Nursing and AHP function. The work centres on diary management, meeting arrangements, minute taking and correspondence for senior leaders. It also covers e-Rostering, recruitment support, ordering supplies and cover across the team, with regular handling of confidential information and contact with external partners.

Recent senior PA or administrative experience with a director in a complex organisation is essential.

• Manage diaries for the Deputy Chief Nursing Officer and Chief AHP
• Prepare and organise meetings, including papers
• Take and transcribe minutes
• Produce correspondence, reports and presentations
• Prioritise competing work and handle urgent matters
• Manage information with discretion and confidentiality
• Liaise with internal and external colleagues
• Maintain administrative systems and records
• Administer e-Rostering for the team
• Support recruitment processes
• Order supplies
• Provide cross-cover where required

• GCSE English and Mathematics, or equivalent
• NVQ Level 3 in Business Administration, an equivalent administrative qualification or relevant equivalent experience

• Recent PA or senior administrative support to a senior manager or director in a complex organisation
• Managing complex diaries and organising meetings, including circulating papers
• Taking accurate formal minutes, identifying decisions and actions, and maintaining action logs

• Excellent written and verbal communication
• Producing accurate correspondence, reports, presentations and spreadsheets to a high standard
• Prioritising competing demands and meeting tight deadlines
• Using initiative and sound judgement with urgent or sensitive matters
• Proficiency in Outlook, Word, Excel, PowerPoint and Teams
• Maintaining accurate records and handling confidential information appropriately

• Experience of working within the NHS or a healthcare setting
• Experience supporting a corporate nursing function, clinical service or multidisciplinary healthcare team
• Continuing development such as formal minute-taking, shorthand, medical terminology, records management or advanced Microsoft Office training
• Experience of electronic rostering, recruitment, procurement, finance or other corporate business systems
• Experience supporting recruitment processes and coordinating pre-employment or new-starter arrangements