Anticipated Chief Secretary III

Chief Secretary I, II, III

Salary:
Following the established Woodbridge Township School District Guide ranging from $59,610 - $86,297

To perform efficiently all secretarial duties required in a school or administrative office, and coordinate the clerical staff of the office.

Reports to:

Assigned Administrator, Principal or Supervisor Duties, responsibilities, and authorities:

• Plan and carry to completion all secretarial/clerical duties assigned. (Handle inquiries, greet visitors, prepare forms and documents, take dictation, handle mail, answer and screen telephone calls, and perform special assignments, as required.)
• Assist the administration in maintaining effective relationships with parents, staff members, citizens, and related business and community partners, of the Woodbridge Township School District and Board of Education.
• Coordinate the assignments of other clerical staff.
• Maintain required records.
• Maintain an office equipment and supply inventory and prepare requisitions for items needed.
• Set up and maintain records of budget accounts and expenditures.
• Maintain a record of and schedule appointments as required.
• Prepare and assemble all materials needed for meetings.
• Prepare confidential reports, and other essential materials, and facilitate correspondence and other communications for the assigned central administrator.
• Maintain advanced levels of computer literacy and skills.
• Perform all other duties as assigned that are consistent with law, policy, and contract.

Professional preparation:

• A high school diploma is required.
• A certificate from an accredited secretarial school is preferred. A one year post secondary training course in an accredited secretarial school, or a secretarial training course in high school is required.
• Experience in secretarial/office assistant work is required.

Experience/Background:

• Successful work experience in the performance of secretarial duties, including computer proficiency, is required.
• Successful experience in human relations.

Personal qualifications:

• Must be mature and possess integrity.
• Must be punctual and dependable.
• Must have the ability to keep information strictly confidential.
• Must be a discerning individual who presents a neat and appropriate appearance at all times.