Document Control Specialist

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This range is provided by Russell Tobin. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

$25.00/hr - $28.20/hr

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Job Description

Summary

Reporting to the Credit Control Unit (CCU) – Unit Head
, the staff member is responsible for monitoring, supporting, and reporting on the daily operating activities of the CCU’s Document Control function
. This role supports the Unit Head in Vault Custody and ensures all transaction documentation received by the CCU is:

• Inspected for accountability
• Processed into the bank’s optical imaging system
• Filed and stored in the bank’s vault

This function is essential for maintaining control over the inflow/outflow of all transaction documentation related to credit facilities booked by the client and ensuring proper filing and safekeeping.

Principal Duties and Responsibilities

1. General Duties

• Support the Vault Custody function.
• Serve as a contact point for Front Office and other clients' Operations regarding open issues and procedural controls related to Vault Custody activities.
• Ensure timely processing of transaction information, including receipt, scanning, and filing of loan documentation.
• Troubleshoot and address problem situations related to CCU’s Document Custody work.

2. Exception Duties (As requested by CCU Unit Head)

• Provide CCU management with periodic status reports of the bank vault and its contents.
• Perform other duties as assigned by the CCU Unit Head.

3. Compliance

• Develop a basic understanding of applicable banking rules and regulations.
• Direct questions regarding rules and regulations to the Americas Legal and Compliance Division.
• Attend Annual Compliance Training.
• Read and respond to all compliance-related materials.
• Comply with the Bank’s Code of Conduct
  .

Qualifications

• Bachelor’s Degree required.
• Strong organizational and communication skills.
• 5–10 years of experience in Corporate Banking or Corporate Finance Documentation
  .
• Proficient in Microsoft Office
  .

Notes

• This Job Description is not an exhaustive list of all responsibilities, skills, or working conditions.
• The bank may modify or expand the Job Description over time.
• The incumbent may also be required to perform work for client subsidiaries when necessary.

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• Financial Services, Banking, and Investment Banking

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