Deputy Clerk to Board

Are you a detail-oriented professional who is interested in joining a motivated team that values collaboration, a good work ethic, and a commitment to excellence? Are you ready to work in a fast-paced environment and regularly engage with the community? If so, please consider this exciting career opportunity to serve as a Deputy Clerk to the Board of County Supervisors in the Office of the Clerk to the Board and the Office of Communications and Engagement.

We are looking for a dynamic individual with outstanding organizational skills, keen attention to detail, and a skill set to help improve efficiency in daily operations and procedures.

This may be your chance to continue or launch your career with Prince William County, where we offer exceptional benefits, including paid vacation and sick leave, medical and dental insurance, and a comprehensive retirement plan.

The Deputy Clerk to the Board of County Supervisors provides high-level administrative, legislative, and policy support to the Board of County Supervisors. This position is responsible for assisting with official Board proceedings, records management, and compliance with state and local laws, while also conducting policy research, analysis, and briefing on issues before the Board. The role requires discretion, strong analytical skills, and the ability to work collaboratively with elected officials, department leadership, and the public.

Responsibilities in this role may include, but are not limited to:

• Assist in planning, preparing, and supporting Board of County Supervisors meetings, including the preparation and review of the agenda, staff reports, resolutions, ordinances, and meeting packets.
• Support Board of County Supervisors Legislative Committee, including the preparation of the agenda and meeting material, notice and management of meetings, and other duties as needed.
• Attend Board, Committee, and special meetings; finalize official actions and documents for the permanent record.
• Conduct research and analysis of policy issues, legislative proposals, and programs under consideration by the Board of Supervisors Legislative Committee, as directed.
• Prepare policy briefs, issue summaries, comparative analyses, and recommendations, as directed.
• Assist with drafting reports, memoranda, and presentations that clearly communicate complex policy issues to elected officials and the public, as directed.
• Ensure meetings are properly noticed and are held in accordance with applicable laws and regulations governing public meetings, records retention, and transparency (FOIA).
• Coordinate with county departments, elected officials, and external agencies to collect, review, edit, and post meeting materials for the Board Committee based on established deadlines and procedural requirements.
• Research, analyze, and evaluate issues and policies identified by the Board or Legislative Committee.
• Provide the Clerk’s Office with general administrative support, including records management through Laserfiche and general oversight of the county’s various Boards, Committees, and Commissions (BCCs).
• Develop an orientation program for BCC members and a training program for staff liaisons.
• Participate in special projects, audits, and process improvement initiatives related to Board operations or county governance.
• Uphold confidentiality and ethical standards in handling sensitive information and policy deliberations.
• Perform other duties as assigned.

• High School Diploma or G.E.D.
• Four years of full-time experience in local government administration, records management, and policy analysis.

• Bachelor’s degree in Public Administration, Political Science, or related field.
• Experience working with elected officials and/or members of an executive management team.
• Municipal or legal clerk experience preferred.
• Designation as a Certified Municipal Clerk (CMC) or Master Municipal Clerk (MMC), or the ability to obtain within an agreed-upon period.
• Strong knowledge of Robert’s Rules of Order, FOIA, and local government law.
• Familiarity with standard records management practices, including the Library of Virginia’s general schedules and…