Vital Statistics Technician

The County of Yolo is recruiting to fill one (1) regular, full-time Vital Statistics Technician position in the Clerk-Recorder branch of the Assessor/Clerk-Recorder/Elections Department.

This recruitment will accept a maximum of 75 applications. The posting will close automatically once this limit is reached and may close sooner than the listed final close date.

The Vital Statistics Technician position within the Clerk-Recorder branch of Assessor/Clerk-Recorder/Elections Office Department (ACE) provides excellent customer service to the public, funeral homes, and other government agencies. Technician assist in the processing of certified copies of vital records, Official Records requests, filing Fictitious Business Name Statements (FBN), mailing Official Records, and other various clerical functions. This position is responsible for following established local and State Vital Statistics laws, rules, and procedures for registering and maintaining birth, death, and fetal death records in the County.

Lastly, this position assists in processing Burial Permits, Out of Hospital Births, and Non-communicable disease letters. Incumbents may occasionally work outside of normal business hours (including but not limited to weekends / holidays) on a periodic / back-up basis.

The ideal candidate for this position must have a desire to provide superior customer service, and be an open-minded, positive, and collaborative team player. They must have strong organizational skills and be a hardworking, motivated individual. Strong multi-tasking skills are needed as incumbents will need to handle multiple tasks and assignments concurrently. They must possess the ability to operate computers and other equipment, keep information confidential, have strong attention to detail and critical thinking skills.

It is preferred the incumbent be bilingual in another language in addition to English.

The minimum qualifications required for a candidate to proceed in the selection process are as follows:

• Education: Graduation from high school or possession of a valid G.E.D. certificate; AND
• Experience:Two (2) years of increasingly responsible clerical experience which includes entering, retrieving, and compiling statistics from a management information system.
  • Substitution:
    One year of full time business education beyond the high school level may be substituted for one (1) year of the required experience. Documentation verifying substituted education must be submitted / uploaded / attached with the online application. See the Application & Selection Process section of this job announcement for more details.
  • Note:
    
    A "management information system," sometimes called a "records management system," refers to a specialized digital platform or software that automates the intake, indexing, storage, searching, and public distribution of legal, land, and vital records.

Screening for Best Qualified:
If applicable, the applicant’s education, training, experience, and responses to the supplemental questions will be evaluated to determine those applicants that are best qualified.

The following is a tentative schedule of steps that will occur as part of the selection process. The selection process steps, and all listed dates, may change with or without notice.

• Screen for Minimum Qualifications
• Screen for Best Qualified,
  if applicable
• Department Selection Interviews
• Reference Checks
• Conditional Job Offer Pending Pre-Employment Exams
  • Drug & Alcohol Screen
  • Department of Justice Live Scan
• Confirmed Job Offer

Acceptable forms of educational documentation are official / unofficial transcripts or copy of diploma that list the student's name, institution name, field of study, and date the degree was awarded. For recent graduates who have not received proof of their degree, a letter from the registrar's office stating that all requirements for graduation have been met and listing the field of study will be sufficient proof of graduation.

Applicants who possess a degree or completed coursework that is not from an accredited college or university, must submit one of the following: