Operations Executive

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• Work with the Executive Director (ED) and Operations Manager to coordinate with other departments and external parties to serve the needs of the nursing home residents and the organization.
• Supervise Operations and Facility Technician & Facility Assistant to ensure smooth day‑to‑day operations.
• Building Maintenance & Management:
  • Plan and control all activities pertaining to the effective building maintenance and management.
  • Plan deployments and preventive maintenance schedules for all building facilities.
  • Monitor the efficiency, lifespan and warranty period of all building facilities, machines and equipment.
  • Work with stakeholders to design Standard Operating Procedures (SOP) for all facilities and equipment that relate to health and safety for both the residents / clients and staff.
• Vendor Management:
  • Assist the ED / Operations Manager to manage external vendors for the provision of supplies and services (Security, Landscape, Pest Control, Waste management, Linen leasing and laundry, Housekeeping, Meals, etc.).
  • Liaise with Operations & Facility Management (OFM) for effective and efficient management of all external vendors.
  • Supervise the works of vendors and contractors and ensure that the works meet the contractual requirements and comply with health and safety regulations.
  • Conduct regular inspections on building maintenance, cleanliness, security service and food service provider to ensure high standard of deliveries.
• Servicing equipment, machines and devices:
  • Track and monitor biomedical equipment servicing, ensuring that servicing is carried out according to the Biomedical Equipment (BME) Master schedule.
  • Test and service rehab equipment and gym machines to ensure that they are functioning properly.
• Safety, Security & WSH:
  • Assist the ED/Operations Manager to execute the facility’s plans for workplace safety and fire safety.
  • Prepare statistics and management reports.
• Manage the maintenance and repair of equipment:
  • Assign job requests and monitor the time taken for completion of jobs.
  • Ensure preventive maintenance and ad‑hoc repairs are completed in a timely manner.
  • Maintain repair work documentation and maintenance schedules.
• Manage Technology &
  
  Innovation:
  • Manage IT matters and liaise with HQ MIS for IT support.
  • Consistently identify areas of improvement and be involved in Quality Improvement and Technology & Innovation projects when required.
  • Work with Operations Manager to solve operation problems and aim for continuous improvements.
  • Any other duties as assigned by the supervisor. Be aware that some activities related to the nursing home may require voluntary work attendance outside normal hours.

• Degree / Diploma in Building / Estates Management / Real Estates / Engineering or equivalent.
• At least 3 years (for Degree) and 6 years (for Diploma) experience in Operations.
• Working experience in a healthcare setting would be an advantage.
• Proficient in MS Office Word, PowerPoint and Excel.
• Good interpersonal, communication and organisational skills.
• Good command of English both verbal and written.
• Able to work independently and with a team.
• Meticulous and pro‑active.

Location:

Woodlands

Job Category:
Administration

Posting Date: 20 Dec 2025

Seniority level:
Mid‑Senior level

Employment type:

Full‑time

Job function:
Management and Manufacturing

Industries:
Hospitals and Health Care