Executive Assistant; Head Office

Come Grow With Us!

If you are passionate about doing your best work, making a difference, and having fun doing it, apply to one of our positions today!

We want to see people inspired to do meaningful work. Our mission is simple - to see young people living fully in Christ. We are committed to helping youth develop holistically by offering programs and developing relationships that nurture the whole person - physically, mentally, emotionally, socially and spiritually. Youth Unlimited YFC exists to help young people in Southwestern Ontario experience hope and attain their full life potential by showing love and care for their whole person and encouraging them to know, follow, and serve God.

We are looking for a detail-oriented and dependable individual to serve as an Executive Assistant/Office Manager, supporting the Executive Director and managing the administrative staff, and the day-to-day operations of the office. The successful candidate will be highly organized, able to manage multiple priorities, and committed to serving with excellence behind the scenes. This role requires someone who can use their God-given gifts in administration, leadership, communication, and organization while supporting leadership and staff across the organization.

Strong interpersonal skills, professionalism, discretion, and a servant-hearted approach are essential, as this position regularly interacts with staff, leadership, board members, ministry partners, and the broader community.

• Provide administrative support to the Executive Director
• Supervise and provide leadership to administrative staff
• Collaborate with Finance and Human Resources staff
• Prepare correspondence, agendas, minutes, and reports for various Chapter meetings
• Assist the Executive Director with projects, presentations, and fundraising initiatives
• Oversee committee member and board member records
• Coordinate registrations for conferences, retreats, and events
• Arrange office staff meetings and assist with chapter-wide meetings
• Maintain accurate and up-to-date filing systems and organizational records
• Exercise discretion and maintain confidentiality in all responsibilities
• Foster positive and healthy relationships with SWOYFC leadership and administration
• Comply with SWOYFC policies, procedures, and risk management requirements
• Pursue ongoing professional development and training opportunities

• Fully aligned with the message, mission, and ministry strategy of Youth Unlimited YFC
• Spiritual and ethical maturity
• Related college diploma or equivalent experience
• Excellent relational skills with a professional approach to relationships
• Strong administrative, organizational, and time management skills
• Team leadership and supervisory skills
• Excellent written and verbal communication skills
• Pleasant telephone manner and strong interpersonal skills
• Strong attention to detail and high degree of accuracy
• Ability to manage multiple priorities effectively
• Proven ability to work independently
• Proficient computer skills and ability to learn various software systems
• Working knowledge of standard office equipment
• Ability to maintain orderly filing systems and records
• Willingness to participate within a team that undertakes a variety of weekly tasks
• Ability to maintain confidentiality and exercise discretion
• Satisfactory Criminal Reference Check (Vulnerable Persons Sector)

• 5 years administration experience, which includes 2 years executive assistant experience
• Experience in a non-profit setting
• Passion for learning and ability to be curious and proactive
• Strong communication and relationship-building abilities
• Ability to manage time effectively and stay organized
• Initiative and urgency in…