Executive Assistant; Head Office

Position: Executive Assistant (Head Office )
Come Grow With Us!
If you are passionate about doing your best work, making a difference, and having fun doing it, apply to one of our positions today!

About Us
We want to see people inspired to do meaningful work. Our mission is simple - to see young people living fully in Christ. We are committed to helping youth develop holistically by offering programs and developing relationships that nurture the whole person - physically, mentally, emotionally, socially and spiritually. Youth Unlimited YFC exists to help young people in Southwestern Ontario experience hope and attain their full life potential by showing love and care for their whole person and encouraging them to know, follow, and serve God.

What You Will Do
We are looking for a detail-oriented and dependable individual to serve as an Executive Assistant/Office Manager, supporting the Executive Director and managing the administrative staff, and the day-to-day operations of the office. The successful candidate will be highly organized, able to manage multiple priorities, and committed to serving with excellence behind the scenes. This role requires someone who can use their God-given gifts in administration, leadership, communication, and organization while supporting leadership and staff across the organization.

Strong interpersonal skills, professionalism, discretion, and a servant-hearted approach are essential, as this position regularly interacts with staff, leadership, board members, ministry partners, and the broader community.

You Will:

Provide administrative support to the Executive Director

Supervise and provide leadership to administrative staff

Collaborate with Finance and Human Resources staff

Prepare correspondence, agendas, minutes, and reports for various Chapter meetings

Assist the Executive Director with projects, presentations, and fundraising initiatives

Oversee committee member and board member records

Coordinate registrations for conferences, retreats, and events

Arrange office staff meetings and assist with chapter-wide meetings

Maintain accurate and up-to-date filing systems and organizational records

Exercise discretion and maintain confidentiality in all responsibilities

Foster positive and healthy relationships with SWOYFC leadership and administration

Comply with SWOYFC policies, procedures, and risk management requirements

Pursue ongoing professional development and training opportunities

What You Need To Get The Job Done

Fully aligned with the message, mission, and ministry strategy of Youth Unlimited YFC

Spiritual and ethical maturity

Related college diploma or equivalent experience

Excellent relational skills with a professional approach to relationships

Strong administrative, organizational, and time management skills

Team leadership and supervisory skills

Excellent written and verbal communication skills

Pleasant telephone manner and strong interpersonal skills

Strong attention to detail and high degree of accuracy

Ability to manage multiple priorities effectively

Proven ability to work independently

Proficient computer skills and ability to learn various software systems

Working knowledge of standard office equipment

Ability to maintain orderly filing systems and records

Willingness to participate within a team that undertakes a variety of weekly tasks

Ability to maintain confidentiality and exercise discretion

Satisfactory Criminal Reference Check (Vulnerable Persons Sector)

What Will Make Us REALLY Love You!

5 years administration experience, which includes 2 years executive assistant experience

Experience in a non-profit setting

Passion for learning and ability to be curious and proactive

Strong communication and relationship-building abilities

Ability to manage time effectively and stay organized

Initiative and urgency in…