Administrative Assistant Job Worcester area,Massachusetts USA,Administrative/Clerical

Job Description & How to Apply Below

Description of Services:

Detailed Statement of Duties and Responsibilities

Performs receptionist responsibilities including:
Greets callers warmly and ascertain reason for calling
Answers inquiries and provides routine information including necessary information for referrals to other internal and external units
Greets visitors at the regional office and ensures appropriate personnel are notified
Performs general clerical functions to support the regional office including:
Handling all incoming and outgoing mail and distributing incoming mail to appropriate personnel
Maintaining familiarity with office equipment and points of contact for additional support
Maintaining appropriate stock of office supplies
Coordinating the use of meeting space for trainings and meetings
Other duties as assigned

Preferred Qualifications

Excellent customer support and service skills
Ability to follow written and oral instructions
Ability to exercise discretion in handling confidential information and to exercise sound judgment
Strong attention to detail and organization
Ability to maintain accurate records
Comfort in learning and working within IT systems
Proficiency in Microsoft Office applications
Knowledge of the organization of state government