Advanced Apprentice - Financial Services; Payables & Capital

Advanced Apprentice - Financial Services (Payables & Capital)

Closing date: 19 August 2026

We currently have an exciting opportunity for an Advanced Apprentice to join our Financial Services team primarily based at Worcestershire Royal Hospital. This role is ideal for those looking to learn about the financial services side of Finance within the NHS while earning a salary, gaining valuable work experience, and progressing towards an AAT Level 3 qualification. Depending on prior learning, the candidate may start at Level 2 to acquire foundational knowledge before progressing to Level 3 and beyond.

We seek individuals who are enthusiastic, self‑motivated, keen to learn, and flexible enough to meet the changing demands of the service. The successful candidate must be customer focused, communicate effectively, and demonstrate strong interpersonal skills.

The post holder will support the Payables Manager and Financial Systems Manager to provide a comprehensive accounting service that facilitates smooth operations within the Finance department and delivers a customer‑focused financial service for the Trust.

These responsibilities include:

• Assisting with day‑to‑day operations of the Oracle Purchase‑to‑Pay (P2P) system to ensure timely supplier payments in line with Standard Financial Instructions and Scheme of Delegation.
• Reviewing non‑purchase‑order (non‑PO) supplier invoices received through Oracle, seeking approval from budget holders or managers, and ensuring accuracy and compliance with SFIs.
• Investigating and resolving discrepancies, including complex calculations, to minimise over‑ and under‑payments.
• Communicating effectively with staff, customers, and suppliers regarding invoice status and any related issues.
• Reviewing PO reports, analysing data, and resolving payment issues to ensure invoices are matched, paid, and recorded correctly.
• Assisting with approval of non‑PO and PO notifications in compliance with Better Payment Practice Policy (BPPC).
• Monitoring the returns report for recurring issues, liaising with suppliers, and promoting the Trust policy of "No PO No Pay" while encouraging Tradeshift adoption.
• Enter receipt data for goods received, set up and amend supplier records in the computerised system, and ensure all necessary checks have been performed.
• Participating in monthly calls with the SBC Accounts Payable team and suggesting improvements to working practices and policies.
• Processing payment requests for course fees, patient travel, and other urgent payments using the Oracle P2P system.
• Maintaining and reviewing the Goods Received Not Invoiced (GRNI) report, ensuring purchase orders are closed and backed by analysis of variance.
• Performing supplier statement reviews, reconciling to the General Ledger, and resolving discrepancies promptly.
• Providing month‑end and year‑end support for capital, including reconciliation of capital balances and extraction of ledger reports.
• Supporting capital programme and scheme monitoring through approval logging and tracker maintenance.
• Providing audit and governance support by collating supporting documentation and fixed‑asset evidence.
• Maintaining workflow logs, system support, and documenting process notes.

• Previous office administration experience.
• Experience working within a Finance Department or general office setting.

• Awareness of confidentiality.

• Able to work to rigid deadlines and under pressure.
• Self‑motivated with a positive attitude.
• Team player.
• Strong concentration when checking, inputting, and reconciling data.
• Adaptability to change.

• Excellent telephone manner.
• Able to produce accurate and timely work.
• Good organisational and communication skills.
• Familiarity with new technology.

• Minimum 5 O Levels/GCSEs or equivalent, grade A‑C/4‑7/Level 2.
• Previous study of a Level 2 Apprenticeship, NVQ Level 2, or AAT Level 2 intermediate level, or equivalent experience.
• Three A Levels at grade A‑B in relevant subjects such as Accountancy, Economics, Maths, or Business.

Any applicant offered a post requiring a DBS check will have the cost deducted from their salary. Please see the Supporting Information section for details.

Worcestershire Acute Hospitals NHS Trust operates hospital‑based services from three sites in Kidderminster, Redditch, and Worcester. The Trust employs over 7,000 staff who are recognised for providing high‑quality, patient‑centred care.