Gynaecology Secretary

Go back Worcestershire Acute Hospitals NHS Trust

The closing date is 08 November 2026

Do you takepride in producing patient correspondence promptly and accurately, supporting senior medical secretaries and making a real difference to patient care? We are looking for a proactive, organised individual to join Family Health Services asa Support Medical Secretary within the Gynaecology service, working across

Worcestershire Royal Hospital and Kidderminster Hospital and Treatment Centre.

This role iscentral to ensuring clinical correspondence is completed within agreed timescales and patients progress through their pathways efficiently.

The role is Fulltime: 37.5 hours per week, Monday to Friday. Basedacross Worcestershire Royal Hospital and Kidderminster Hospital and Treatment Centre. Cross-sitecover may be required in response to service needs. Limitedhome working may be available for a small number of days each week, subject toservice requirements.

You will joina dynamic, well-established Gynaecology service. You will produce,check and distribute patient letters and other clinical correspondenceaccurately and within required timescales. Provide comprehensive administrative and secretarial support to senior medicalsecretaries, consultants and the wider Gynaecology team. Maintain accurate patient information and support effective pathway and waiting-listadministration. You will beself-motivated, highly organised and able to work accurately under pressure.

Please refer to the job description and person specification for information on this current vacancy.

Worcestershire Acute Hospitals NHS Trust is a large acute and specialised hospital trust that provides a range of local acute services to the residents of Worcestershire and more specialised services to alarger population in Herefordshire and beyond.

The Trust operates hospital-based services fromthree sites in Kidderminster, Redditch and Worcester

Our workforce is more than 7,000 strong, and ourcaring staff are recognised as providing good and outstanding patient-centred care. You could be one of them.

We are committed to recruiting the best people towork with us. Our values, which we ask all staff to demonstrate, underpin our everyday work and remain firmly at the heart of all we do.

Being open and honest

Ensuring people feel cared for

Showing respect to everyone

We are committed to developing a culture of continuous improvement by embedding the principles of our Improvement System.

We are proud to have achieved Timewiseaccreditation - this means we are committed to embedding flexible working within our organisation as a flex positive employer.

DBS Checks and Costs

Any applicants who are offered posts requiring aDBS check as part of their employment check will have the cost of this check(at the current rate) deducted from their salary. Please see link in Supporting Information section for more details on DBS checks and costs.

Key Duties

Typethe necessary correspondence and/or documentation generated by a patientspassage through the hospital service and maintain patient notes pertinent tothese events.

Actas a liaison between Consultant Teams and speciality-based groups of Consultant Teams and the GP, the patient and other agencies involved to expedite the careand treatment of patients as effectively as possible.

Undertakeoffice administration functions in relation to the clinical and management workof consultant.

General Duties

Todeal with incoming mail and all the Consultants correspondence. Includinggenerating own correspondence as agreed with the Consultant

Toinput information onto computers for clinical audit

Totype discharge summaries, clinic letters and any other official correspondence including medical reports and complaint responses from audiotapes. To undertake copy typing as required.

Toarrange meetings and maintain the Consultants Diary

Toprepare material for meetings and training sessions as requested

Toattend meetings and take the minutes.

Toattend outpatient clinics with the Consultant if necessary

Tohandle enquiries from patients, relatives, GPs, other hospitals, and Consultants, initiating appropriate responses

Toprocess GP referral letters and arrange outpatient appointments and domiciliaryvisits.

Tosupportand review the Patient Target List with Consultant and Band 4 to ensure that patients are seen within the current National timescales and take responsibility for initiating extra operating lists, seeking…