Maternity Administration Assistant

Maternity Administration Assistant

The closing date is 13 July 2026

Maternity Administration Assistant Band 2

Provide administrative support to the community midwifery team, supporting care to women and babies in support of the midwife, working as part of a multidisciplinary team and reporting back to midwifery staff.

Maternity Administration Assistant will provide and coordinate all clerical and administrative duties, supporting the provision of an efficient and effective service. Contribute to effective communication links between the acute and community midwifery services, GP practices and any other organisation that requires information.

Maintain accurate written and electronic information systems, supporting accurate and timely data input onto IT systems. Participate in planning, implementation and delivery of the service. Assist with team meeting planning and admin support as and when required.

Carry out coordination and support the delivery of antenatal, intrapartum and postnatal care including making and sending out appointments, scanning, tracking and archiving of records, ordering and organising of stock, ensuring maintenance of equipment by arranging servicing/repair, supporting team leaders in busy periods as well as other general administrative duties. Support in data quality reports process and action as required.

At NCIC, we have an ambition to deliver outstanding healthcare services to the population of North Cumbria. The Trust is committed to creating a centre of excellence in providing rural and remote healthcare and provides a wide range of community and acute services throughout our county.

Our 5 key principles demonstrate our belief in the delivery of 'safe, high quality care every time':

• Being a clinically led organisation
• Quality and safety at the heart of our Trust
• A positive patient experience every time
• A great place to work
• Managing our money well

As an organisation we are serious about supporting a diverse workforce that reflects our local community and are very much focused on being an inclusive and compassionate place to work.

Across the North East and North Cumbria we are working together to deliver our ambition to be the greenest region in England by 2030. All staff are expected to support sustainability.

• GCSE (Grade A-C) or equivalent in English and Maths
• NVQ Level 2 qualification or equivalent
• Previous experience of working in an office environment
• Experience of working in a team
• NVQ Level 3 qualification or equivalent

• Able to cope with exposure to distressing or emotional circumstances
• Ability to concentrate for long periods of time

• Ability to undertake light physical effort and occasional moderate effort
• Ability to sit at a keyboard for long periods
• Lifting, sorting, filing, general handling of records

• Good organisational skills
• Good verbal and written communication skills
• Ability to produce good quality data
• Ability to prioritise workload
• Ability to interpret and understand health related terms of reference

• Act in ways that support equality and diversity (level1)
• Reliable
• Good time keeping
• Willingness to provide cover for other admin staff when the occasion arises
• Ability to travel to other trust sites independently
• Full Driving Licence
• Drive, enthusiasm, commitment and resourcefulness
• Team player with a focus on achievement of corporate goals

• Higher level Word, Excel, Outlook Microsoft Office systems and the internet
• Understanding of confidentiality issues/Data Protection
• Must possess excellent communication and interpersonal skills – able to provide and receive information which may be complicated.
• Ability to interpret and understand health related terms of reference

• 27‑day holiday scheme rising to 33 after 10 years
• NHS Discounts
• Salary Sacrifice schemes including lease cars and Cycle to Work
• Vivup is a free, confidential counselling and information service to assist with personal or work‑related problems
• Subject to eligibility

Certificate of Sponsorship:
Individuals who require a Health and Care Visa or a Skilled…