Accounts Payable Supervisor

Job Description:

Accounts Payable Supervisor

The Accounts Payable (AP) Supervisor oversees the daily operations of the Accounts Payable department, ensuring timely and accurate processing of invoices, expense reports, and payments. This role is responsible for supervising any AP staff, improving processes, maintaining strong vendor relationships, and ensuring compliance with company policies and accounting standards. The AP Supervisor works closely with the accounting staff as well as operations.

• Supervise the end-to-end Accounts Payable process, including invoice verification, approvals, coding, payment processing, and vendor maintenance.
• Monitor workloads and assign tasks to ensure timely processing and month-end close completeness.
• Review and approve batches, reconciliations and payment runs.

• Serve as the primary escalation point for vendor inquiries and payment issues.
• Maintain accurate vendor records and ensure compliance with W-9/1099 requirements.
• Negotiate payment terms as needed and strengthen vendor relationships.

• Develop, implement, and maintain AP policies, procedures, and internal controls.
• Identify and execute opportunities to streamline processes and leverage automation.
• Ensure compliance with GAAP, company policies, and audit requirements.
• Support internal and external audits by providing documentation and explanations.

• Prepare AP-related reports, metrics, and analysis for management.
• Collaborate with the Controller and Finance leadership on cash-flow forecasting and owning the check run process from end to end.
• Partner with cross-functional teams (e.g., Operations, Procurement, Payroll) to resolve issues and support business initiatives.
• Oversee our weekly AP Reporting process to ensure we are staying on top of our AP Aging.

• Bachelor's degree in Accounting, Finance, Business Administration, or equivalent experience.
• 3–5+ years of Accounts Payable experience, including at least 1–2 years in a supervisory or lead role.
• Experience in Property Management and Construction are strongly preferred.

• Strong understanding of AP principles, general accounting, and internal controls.
• Exceptional accuracy, organization, and time-management abilities.
• Strong leadership, communication, and interpersonal skills.
• Proficiency with Microsoft Excel and Entrata (ERP Software).
• Ability to analyze data, identify issues, and develop solutions.
• Customer-service mindset with the ability to handle escalations professionally.

• Full-time position with a typical Monday–Friday schedule.
• May require occasional overtime during month-end close or audit periods.
• On-site work schedule, with flexibility as needed