BAS: Senior Case Administrator OMU

Employer:

Ministry of Justice

Location:

LL13 9QE

Pay:

£33,275 per year

Contract Type:

Permanent

Hours:

Full time

Disability Confident:

No

Closing Date:

08/03/2026

Overview of the job This is an Administrative job in an establishment.

This role is particularly designed for Local Establishments with a high churn.

Summary This role acts as a Senior Case Administrator reporting direct to the Band 5 Hub Manager.

The role involves the checking and compilation of various mandated processes within the OMU department’s Case Administration team.

The job holder will act as deputy to the Band 5 Hub Manager in regard to Custody work and will hold responsibility for checking and ensuring compliance with Sentence Calculation PSIs.

In addition to the standard case administrator role, the role involves the management of an allocated caseload.

This is a non-operational job with no line management responsibilities.

This role is rotational.

Responsibilities, Activities and Duties The job holder will be required to carry out the following responsibilities, activities and duties:

Organise, produce and maintain accurate records for the area of work e.g. checklists etc.

Undertake the transactional activity associated with the Offender Management function.

This includes processing the following paperwork ready for checking and onward transmission by the Hub Manager: o Discharge Report / Pre-Discharge Report o Bail applications o Release on Temporary License (ROTL) o Home Detention Curfew (HDC) o Offender Assessment and Sentence Management (OaSys) o Multi-Agency Public Protection Arrangements (MAPPA) o Re-categorisation o Sentence calculations, including conduct initial checks o Appeals o Violent Sex Offender Register (VISOR) o Multi-Agency Risk Assessment Planning (MARAP) o Adjudications o Indeterminate Sentence Prisoners o Parole applications o Legal Correspondence o License Applications o Resettlement overnight Release o Prisoner Fines o Foreign Nationals/Deportation/Immigration o Risk to Children/Safeguarding Children o Harassment/Restraining Orders o Category A administration o Recall paperwork o Public Protection

Ensure completion of mandatory daily tasks list and tasks have been allocated fairly within the team.

Ensure all release and transfer paperwork has been completed by the team.

Will hold responsibility for checking and ensuring compliance with Sentence Calculation PSIs

Act as a SPOC for all communications to the team, prioritise and distribute to the appropriate person or relevant department in the establishment e.g. managing custody inbox/OMU inbox.

Correspond with relevant stakeholders and agencies to ensure that they are aware of information and that it is adequately shared e.g. liaison with PPCS case managers for specific parole cases.

Maintain and check establishment databases, manual filing systems and logs of information with responses within timescales, producing reports as required e.g.

• Arrange any meetings including the preparation of paperwork, minutes and action points e.g.

Monthly OMU Meetings, IRMT.

• Act as specialist administrator and continue to develop skills and understanding of all processes.

Lead on the accommodation and assimilation of new processes or policy within the function.

Develop training guides and aid memoirs to use in developing and training junior colleagues.

Act as a mentor/induction co-ordinator for all new starters within the function, working to develop their initial skill set and work to increase knowledge and capability.

Identify any areas of concern/deficit and advise the hub manager at the earliest opportunity.

In conjunction with the Hub Manager to review new and existing process and provide specialist advice and consultation to Head of Department for and during discussions about new process and planning decisions.

Investigate and report upon administrative errors within the department adopting an objective problem solving approach to issue resolution.

Undertake other management/administrative tasks including:

Complete monitoring returns for the area of work e.g. liaison with Hub Manager.

Prepare paperwork for checking by their manager, conducting…