Purchasing Administrator

Overview

Role: Purchasing Administrator
Rate: 13.57 - 15.84ph ( 30,000 - 35,000)
Location: Leeds
Contract duration: 4 weeks

Hours: Monday - Friday, 7:30 - 4:30, 30-minute break, 42.5 hours per week, all site based.

An innovative and fast-growing manufacturer of robotic systems is seeking a detail-focused Purchasing Administrator to support the Supply Chain team by raising and processing Purchase Orders within the ERP system. This is a clerical buying role on a 4-week contract, where the successful candidate will raise POs, track deliveries, and chase suppliers to ensure orders land on time. You will play a key role in the day-to-day execution of buying activities.

• The Purchasing Administrator will raise POs in the ERP system (Net Suite) from approved requests, ensuring accuracy across supplier details, items, pricing, currency, tax, and delivery information.
• Attach and maintain supporting documentation, including quotes, invoices, and specifications, ensuring all POs are audit-ready.
• Send POs to suppliers or place orders online, obtain order acknowledgements, confirm lead times, and keep stakeholders informed.
• The Purchasing Administrator will track open orders, follow up on overdue deliveries, and escalate risks or shortages at an early stage.
• Maintain accurate PO status updates within the ERP system, including confirmed, partial, backordered, and delivered orders.

• The Purchasing Administrator will have experience in a similar or relevant role.
• Strong attention to detail with a high level of accuracy.
• Confident communication skills, with the ability to chase suppliers and internal approvals professionally.
• Organised, proactive, and able to prioritise multiple requests in a fast-paced environment.

• Confident working with ERP systems and Excel or Google Sheets.
• Experience supporting invoice matching and working alongside Finance or Accounts Payable teams.
• A basic understanding of procurement processes and internal controls.