Studio Operations Coordinator

An agency with offices in London, Manchester, Wrexham and Vilnius generates a lot of paperwork. Invoices go out and get chased. Domains, certificates, software licences and leases renew on dates someone has to be watching. New starters need accounts, equipment and a first-week plan. This role owns all of that.

You will work with the managing director and the account managers, and you will be the first person most suppliers and visitors deal with.

• Raise and chase invoices, reconcile payments and keep the bookkeeper supplied.
• Keep the renewals calendar for domains, hosting, software, insurance and premises, and act on it early.
• Set up new starters and contractors: contracts, right-to-work checks, accounts, kit.
• Look after the offices: suppliers, deliveries, visitors, meeting rooms.
• Keep our records tidy enough that an audit or a data request is a day's work, not a month's.

• Experience running the administration of a small business or a department, where you were the person who noticed.
• Comfort with accounts software, spreadsheets and a shared calendar.
• Careful, plain writing, because much of the job is email.
• Discretion, because you will see contracts, salaries and client terms.

• Xero or a similar accounts package.
• Basic HR administration, including right-to-work and references.