Subcontracts Manager - Diego Garcia

Purpose and Scope

The Subcontracts Manager will be responsible for all phases of subcontract administration, cradle to grave, to include acquisition planning, source selection, cost/price analysis, negotiation, post-award administration and closeout. Responsible for ensuring compliance with both Amentum and government policies and procedures. This is an expert level position that will be expected to demonstrate extensive experience and subject matter expertise in government subcontracting, works independently on challenging, high-risk, and/or complex issues and negotiations, participates and leads multiple strategic projects, identifies and leads process improvement projects, lead efforts to support team and organizational goals, and is seen as a SME in the area of subcontracts management.

Drives collaboration with stakeholders, other departments, and senior leadership. Executive level communication, both written and oral. Works with Subcontract Management and Compliance to drive adoption of new policies and processes. Represents Subcontracts with Capture Teams, Business Development, and

Functional Area

leads on strategy from capture phase through execution.

• Lead, develop, and produce subcontract documentation such as subcontracts, agreements, modification task/delivery orders, solicitations, estimates, cost/price analyses, negotiation memorandums, justifications, determinations, special contract provisions, representations, certifications and correspondence.
• Lead, develop, and produce procurement documentation such as acquisition plans, source selection plans and evaluation criteria, RFPs, agreements, profit analyses, statements of work, data submittal requirements, and proposal preparation instructions.
• Select the appropriate Subcontract/Purchase Order type (FFP, CR, T&M, IDIQ, etc.) that is best suited for the prime contract, program needs, and overall risk profile.
• Evaluate proposals and quotations, determine offer responsiveness, responsibility, and eligibility for award, and lead/perform discussions and negotiations.
• Monitor and track subcontractor deliverables including but not limited to invoices, certified payroll reports, daily status reports.
• Conduct subcontract file reviews in support of Government audits as well as perform Managerial file reviews for junior level staff based on Amentum’s delegation of authority.
• Conduct subcontracts training for technical and subcontract staff.
• Draft/review/negotiate teaming and non-disclosure agreements.
• Coordinate with accounting and finance departments in administering subcontract invoicing and payments, job cost management, contract audit/filing, and closeout process.
• Ensure compliance with governmental law, including DBA, CPSR, FAR/DFARS, Agency-specific regulations, and divisional Amentum policies on subcontracts and procurement.
• Monitor, collect, and review Subcontractor Certified Payroll Reports.
• Ensure subcontract requirements are met, monitor cost status, assist in cost management, and coordinate issue resolution with customers.
• Coordinate with junior level staff and report metrics to Operations.
• Ensure the management of subcontract file(s), prepare and control of all modifications and correspondence.
• Interface and coordinate with subcontractors and service providers, as well as Amentum HR, Finance, AP, and Program teams. Participation in cross-functional collaboration and tiger teams.
• Monitor small business goals on assigned subcontracts, coordinate with technical staff, maintain records, and participate in small business outreach activities.
• Develop negotiation strategy and conduct negotiation of terms and conditions with subcontractors.
• Ensure cost or price analysis is conducted and adequately documented to ensure fair and reasonable price.
• Maintain and process purchase orders, releases, and modifications in Amentum’s accounting system.
• Perform all other position related duties as assigned or requested.

• Bachelor's degree in Business Administration, or related field, and twelve (12) years of experience in subcontracts, procurement, supply chain or related field, or a Master’s and eight (8)…