Contracts Manager - Housing

Overview

Job Title:

Contracts Manager - Housing

Service:
Resources and Assets

Team:
Finance - Procurement

Location:

Council Offices

Reports to:

Service Director - Finance

Responsible for:
No direct reports

Contract Type:
Fixed Term Contract – up to 12 months

This job description indicates the general nature and level of work required of the post to indicate the level of responsibility. It is not a comprehensive or exhaustive list, and the line manager may vary duties from time to time which do not change the general character of the job, or the level of responsibility entailed. Please download and save a separate copy before completing this

• Maintain a contract management strategy for Housing Services that provides appropriate levels of governance and introduces key management controls.
• Contribute to strategic/annual performance reviews of Housing contracts and preparation of reports, strategy papers and options appraisals for the services’ procurement needs. Liaise with colleagues in corporate procurement, finance and legal as necessary to obtain concurrence. Work with service leads to provide specific contract procurement and payments advice.
• Maintain a log of all Housing contracts and ensure that the Council’s contract management system is kept up to date – including a review of all contracts/projects against agreed criteria.
• To provide expert advice on, and ensure compliance with procurement regulations, The council’s Council policies, Standing Orders, UK and EU legislation, and case law relating to procurement and management of service providers.
• Assist the service to enable it to secure the best social, economic and environmental outcomes and to meet its targets, including social value, sustainable development and inclusive growth in tender and business development activities.
• Work with Council stakeholders and external solicitors as required to agree updates to contract and purchasing documentation and to agree the implementation of regulation/legal changes.
• Produce and maintain internal guidance documents and training on procurement and contract management and maintain a forward plan for procurement activity.
• Ensure effective measuring and reporting on progress, enable the delivery of recommendations, build and maintain relationships with internal/external stakeholders at all levels. Deal with general enquiries, member enquiries and complaints relating to procurement projects.
• Provide contract advice to all stakeholders within Housing Services and across a range of high-profile contracts. Assist operational teams mobilise service delivery contracts to ensure contract expectations are realised.
• Take a proactive approach to risk management, ensuring risks and issues are identified, addressed and reported and, where appropriate, escalated.

Essential / Desirable

• Education/Qualifications: A relevant degree or professional qualification in law, the built environment or procurement and supply chain management with evidence of on-going professional development.
• Experience: A successful track record of supplier and contract management where the purchaser is a public sector body. Procurement of construction/consultancy support contracts.
• Demonstrable track record of delivering value for money initiatives and realising cashable savings across a range of contracts and services.
• Management of logs/registers relating to contract management and procurement. Interpreting the above to inform ongoing contract governance and procurement. Working with various IT systems to support procurement and contract management such as Oracle, Keystone, Northgate and Microsoft Office.
• Skills/Knowledge:
  Knowledge of public procurement and project/contract management in relation to housing maintenance and construction services.

Service Purpose: to assist the council in leading effective and transparent procurement for Housing Services, whilst delivering on best value.

Role Purpose: Provide contract management advice to Housing Services, ensuring that arrangements are in place for effective contract management. To manage a range of contracts as required to ensure that Housing meets its contractual obligations, identifying and managing risks that may arise through the operation of contracts and implement robust financial and operational controls.

Hybrid/Council Offices work environment.