Office Support Specialist Statewide

Office Support Specialist – Part Time (30‑hour/week)

The Wyoming Department of Corrections Field Services Division is seeking a part‑time, 30‑hour per week Office Support Specialist to perform routine and detailed clerical and administrative functions for the Probation and Parole Offices.

Location:

Cheyenne, Wheatland, Worland, Gillette, or Casper.

Human Resources: 307‑777‑6404
Anna Krier, anna.krier

• Acts as a specialist in an assigned program area, performing the most complex technical duties, including legal secretary responsibilities.
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Performs, leads, or supervises various moderate to complex program and operational support duties.
• Applies knowledge of programmatic and administrative requirements.
• Resolves problems and makes recommendations for improvements.
• Performs specialized tasks, coordinates general office functions such as budget, legal work, administrative, property management, travel arrangements, procurement, personnel, information systems, or fiscal duties, and provides staff training.
• Conducts research and troubleshoots office systems or procedures for efficiency and accuracy; collects, organizes, and details writing the required documentation in answering queries.
• Coordinates and/or acts as a liaison between the agency or work unit and other agencies.
• Processes monthly electronic filing; corresponds with operators regarding production filing; sets up new operators for electronic filing.
• Maintains financial or other records; verifies statistical reports for accuracy and completeness; assists with publishing statistical reports.
• Assists in budget development, analysis, interpretation, and recommendation, handling deposits and monetary transactions, and/or performing audit functions.
• Accurately maintains agency files and records; inputs data into databases.
• Prepares reports; verifies computer systems, databases, and coded data for accuracy.
• Responds verbally and/or in writing to requests for information.
• Screens and correct documents for procedural compliance; evaluate the information for accuracy.
• Provides customer service to customers, clients, and staff and acts as a resource to explain rules and procedures to co‑workers, customers, and/or clients.
• Responsible for inventory assets.
• Performs administrative duties requiring considerable judgment, including fiscal, human resources, or other specific program areas.
• Resolves some light computer issues/concerns.
• Maintains and reviews case files to determine actions to be taken.
• Assures the procurement process is managed appropriately and according to established procedures.
• Involves some processing/interpreting of legal documents.

• Associate’s Degree (typically in Business).
• 0‑1 year of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Assistant II; or 2‑4 years of progressive work experience with equivalent knowledge.
• Preference may be given to those with at least two years of work experience in an office environment.
• Preference may be given to those with prior criminal justice exposure.

• Knowledge of applicable federal, state, and local laws, codes, regulations, and policies, technical processes, and procedures related to the department.
• Knowledge of financial record keeping and reporting principles and procedures, basic accounts payable, and purchasing.
• Knowledge of the principles and practices of employee supervision, training, and evaluation.
• Knowledge of techniques for providing a high level of customer service.
• Knowledge of computer application systems, Google, Google Docs, and Excel.

• Typically, the employee may sit comfortably to perform the work; however, there may be some walking, standing, bending, carrying light items, driving an automobile, etc.
• Special physical demands are not required to perform the work.

The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.