Transportation Administrative Assistant - Yellowstone National Park

Overview

Live. Work. Explore. as a part of our Transportation team in Yellowstone National Park!

Take the scenic route. With over 142 miles of Yellowstone's grand loop, the Transportation Department has the important responsibility of taking guests and deliveries where they need to go.

Job Summary:

The Transportation Administrative Assistant is responsible for managing fuel usage and transportation logistics, including recording fuel data, ordering supplies, and assisting with communication. It also includes maintaining logs and reports, administering timekeeping, and ensuring an organized workspace while upholding confidentiality.

The Details: Position Type:
Seasonal;
Season Dates:
Early April 2026 to Late October 2026;
Pay: $17.50 hourly;

Schedule:

Typical schedule is 40 hours, 5 days per week (may include weekends, evenings, and holidays).

We are a welcoming community who work hard, share a real passion for the environment, and enjoy crafting memorable experiences for our guests. As part of the Xanterra Travel Collection®, we are the primary authorized concessionaire in Yellowstone, and proud stewards of the park.

• Employee housing (dormitory-style) and on-site employee meals (cafeteria-style) provided
• All meals provided at low cost including breakfast, lunch, and dinner
• No Wyoming state taxes deducted from your paycheck
• A fast‑paced, exciting work environment with plenty of upward mobility and growth opportunities
• Meet people of all ages from all over the country and world!

• Employee Assistance Program
• Wellness Program
• Learning and Development Program

• Free Yellowstone & Grand Teton National Park pass
• Employee Recreation Program (recreation centers, athletics, gear rentals, seminars, van trips, hiking, and more)
• Access to discounted services at Yellowstone Medical Clinics operated by STGi.
• Employee discounts at local gateway communities
• Retail, lodging and travel discounts
• $350 referral bonus program
• The adventure of a lifetime!

• Record and audit underground fuel storage tank usage daily; submit weekly fuel use reports
• Order necessary supplies for transportation operations at Mammoth, Old Faithful, Lake, and Canyon
• Assist the Dispatcher with radio communications
• Collect and distribute weekly vehicle mileage logs and monthly diesel fuel logs
• Manage daily KRONOS maintenance, including missed punches and gratuity entries
• Maintain Transportation Department statistics; create spreadsheets and reports as needed
• Prepare daily tour count reports and organize daily Vehicle Inspection Reports
• Foster effective communication with departmental contacts while maintaining confidentiality and a clean work environment

• Interpersonal and telecommunication skills
• Organizational skills
• Computer knowledge including MS Word, Excel and KRONOS
• General office skills including typing, filing and calculator use
• Workload prioritization
• Effective communication skills
• Ability to work with little or no supervision

• Sitting for periods of 3 hours or more
• Able to lift/carry up to 30 pounds
• Bending, kneeling, stretching, walking and reaching
• Able to climb flights of stairs multiple times per day
• Ability to work in elevations exceeding 7,000 feet

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.