WJB--Human Resources Coordinator-Wyoming Judicial Branch-Cheyenne

Position: WJB-0632-Human Resources Coordinator-Wyoming Judicial Branch-Cheyenne

Human Resources Coordinator – Wyoming Judicial Branch – Cheyenne

The Administrative Office of the Courts, located in Cheyenne, Wyoming, seeks to hire a Human Resources Coordinator to administer and coordinate assigned Human Resources functions for the Judicial Branch, including time and leave management, recruitment, Family and Medical Leave Act (FMLA) administration, Human Resources Information System (HRIS) management, and HR data tracking and reporting.

Contact

Human Resources Contact:  Brenda Reedy
Email: breedyte.wy.us

Essential Functions / Duties

• HR Customer Service and Program Coordination: Serve as a primary point of contact for employees, supervisors, applicants, and external partners regarding assigned HR programs.
• Manage multiple HR service requests and program activities concurrently, ensuring timely communication, accurate documentation, and compliance.
• Communicate HR policies, procedures, deadlines, and requirements clearly and consistently to employees at all organizational levels.
• Coordinate applicant and new-hire processes to ensure timely completion of payroll, benefits, retirement, and onboarding requirements.
• Serve as liaison between Branch employees and external agencies such as the Wyoming State Auditor’s Office (SAO), Employees Group Insurance (EGI), Administration & Information (A&I), and the Wyoming Retirement System (WRS).
• Provide technical assistance and training related to HR programs, system changes, and policy updates.
• Manage assigned HR Help Desk tickets, prioritize workload, and maintain documentation for audit and compliance purposes.

Time and Leave Administration

• Administer employee time and leave in the Branch HRIS in accordance with federal and state law, Judicial Branch policies.
• Process time‑off requests, maintain leave balances, and conduct periodic reviews to ensure accuracy.
• Monitor compliance with leave‑related requirements and address discrepancies.
• Document procedures and recommend process improvements.
• Assist with payroll processing in Advantage
  
  HR.

Recruitment and Onboarding

• Coordinate recruitment activities in collaboration with hiring managers.
• Prepare and post job announcements; manage applicant screening, tracking, and selection documentation.
• Coordinate interviews, reference checks, and required approvals.
• Administer onboarding processes to ensure completion of required forms, system access, benefits enrollment.

FMLA Administration

• Serve as primary contact for employees and supervisors regarding FMLA and related leave programs.
• Administer FMLA cases, including eligibility determinations, required notices, documentation tracking, coordination with payroll and benefits.
• Maintain accurate, confidential records and ensure compliance.
• Utilize standardized tracking tools.

HRIS and Data Management

• Maintain HRIS data accuracy, integrity, confidentiality, and compliance with reporting and audit requirements.
• Perform HRIS‑related tasks: data entry, audits, report generation, system updates.
• Generate standard and ad hoc reports for management, external agencies, and audits.
• Assist with HRIS testing, implementation of updates, and user support or training as needed.

Data Tracking and Reporting

• Collect, maintain, and analyze HR‑related data to support compliance, reporting, and operational decision‑making.
• Track HR metrics and prepare documentation for audits, reviews, and internal reporting.
• Identify trends or issues and communicate findings to the Human Resources Manager.

Qualifications

Preferences: Preference may be given to candidates with a Human Resources Certification from SHRM or HRCI.

Required Abilities

• Communicate courteously and effectively, both verbally and in writing.
• Follow instructions accurately.
• Maintain confidentiality of sensitive personnel, payroll, and medical information.

Required Skills

• Application of human resource practices within established guidelines.
• Strong organizational skills and attention to detail.
• Clear written and verbal communication.
• Proficiency with Microsoft Office Suite or similar software.
• Use of human resource information systems and related software.

Required Knowledge

• Federal employment laws including ADA, FMLA, FLSA.
• State of Wyoming employment rules,…