Executive Assistant

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Emerge Recovery & Trade Initiative provided pay range

This range is provided by Emerge Recovery & Trade Initiative. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$20.00/hr - $25.00/hr

Position Overview

The Executive Assistant provides high-level administrative support to the CEO and executive team by managing scheduling, correspondence, meeting coordination, and general office operations.

Principal Responsibilities Executive Support

• Manage CEO’s calendar, schedule appointments, and coordinate internal and external meetings.
• Screen calls, emails, and correspondence; prioritize items requiring CEO attention.
• Draft, proofread, and format professional communications, reports, and presentations.
• Maintain organized filing systems (digital and hard copy) for executive correspondence, contracts, and key documents.
• Record and prepare accurate meeting minutes for leadership and board meetings; track follow-up actions.
• Support preparation of board packets, presentations, and meeting materials.
• Assist with travel arrangements, expense reports, and conference registrations.

Administrative & Office Support

• Oversee general administrative functions such as mail distribution, office supplies, and vendor coordination.
• Maintain up-to-date organizational calendars, contact lists, and administrative procedures.
• Support HR, Finance, Philanthropy, and Operations with routine administrative tasks as assigned.
• Coordinate logistics for events, trainings, and meetings held on site.

Receptionist & Front Office Duties

• Provide friendly and professional reception coverage as needed.
• Greet and assist visitors, clients, and partners in a welcoming manner.
• Answer incoming calls and direct inquiries appropriately.
• Maintain client records according to the organization’s policies and procedures.
• Maintain organization, Ohio MHAS, and CARF required training.
• Maintain license or registration appropriate to profession and appropriate to job requirement, including appropriate amount of continuing education at all times of employment.
• Maintain strict confidentiality at all times.
• Other duties as assigned.

Benefits And Pay

Full‑time staff at ERTI have access to the following benefits:

• Medical, Dental, Vision Coverage – Effective first day of the month following employment
• Short‑Term and Long‑Term Disability Paid by Employer
• Life Insurance for Employee in the amount of $25,000 paid by Employer.
• 401K – Eligible after 3 months. 4% employer match 100% vested at eligibility.
• Paid Parental Leave
• HSA Contribution Match
• 3 weeks paid vacation, which accrues per pay period.
• 9 Paid Holidays and a Floating Holiday per year.
• Pet Insurance
• Hospital Indemnity, Accident, and Critical Illness Insurance Options
• On‑Site Weight Room

Pay is competitive and commensurate with experience.

Required Knowledge, Abilities, And Working Conditions Knowledge of:

Office administration practices and executive‑level correspondence standards; meeting preparation, minute‑taking, and record‑keeping procedures;
Microsoft 365 Suite including Outlook, Teams, Word, Excel, PowerPoint, and One Drive; confidentiality, HIPAA, and data privacy protocols.

Abilities:

To anticipate executive needs and take initiative without direct supervision; to handle confidential information with discretion and professionalism; to work collaboratively across departments and with external partners; to maintain composure and efficiency in a fast‑paced environment; to demonstrate reliability, adaptability, and a positive, service‑oriented attitude.

Working Conditions:

Standard office setting; may require weekend, evening, and holiday hours; may be exposed to clients who are potentially angry or violent; general exposure to standard office equipment (computers, monitors, copiers, etc.).

Qualifications And Education Requirements

• Associate’s degree in Business Administration, Communications, or related field required;
  Bachelor’s degree preferred.
• Minimum of 3 years of experience in an executive assistant or senior administrative support role.
• Nonprofit or healthcare experience preferred.
• Experienc…