Construction Office Administrative Support

Benefits:

Bonus based on performance

Company parties

Competitive salary

Free food & snacks

We are seeking a highly organized and adaptable Construction Office Administrative Support professional to join our team. This role focuses on pre-construction activities, including permitting, documentation, and coordination between internal teams, trades, and clients. The ideal candidate will possess a keen eye for detail, a solid understanding of construction processes, excellent customer service skills, and the initiative to develop and enhance workflows.

Key Responsibilities:

Coordinate and manage pre-construction permitting processes, ensuring accuracy, compliance, and timely submission of all required documentation.

Serve as a primary point of contact for clients, trades, and municipal agencies during the pre-construction phase.

Develop, implement, and refine workflows to improve efficiency and accuracy in administrative processes.

Maintain organized records of permits, project files, and correspondence in both digital and physical formats.

Communicate effectively with project managers, field staff, and subcontractors to ensure pre-construction requirements are met.

Track and follow up on permit statuses, inspections, and required approvals.

Identify opportunities for process improvements and proactively implement solutions.

Research codes, regulations, and jurisdictional requirements as needed.

Qualifications:

Previous administrative experience in a construction, trades, or permitting environment strongly preferred.

Knowledge of construction terminology, trade processes, and permitting requirements.

Strong attention to detail with excellent organizational skills.

Effective communicator with exceptional customer service abilities.

Proficient in Microsoft Office Suite and comfortable learning new software systems.

Ability to adapt quickly to changing priorities and work both independently and as part of a team.

Self-motivated and resourceful, with a willingness to learn and take ownership of tasks.

Preferred

Skills:

Experience with construction management software (e.g., Buildertrend, Procore, etc.).

Familiarity with local building departments and permitting processes.

Workflow development and process improvement experience.

Work Environment:
This position operates primarily in an office setting with occasional site visits or meetings at municipal offices.