Christmas Kettle Coordinator

The Salvation Army is a branch of the Christian Church, and the ultimate goal of all programs is spiritual regeneration of all people.

The Salvation Army is an equal opportunity employer.

Manage all aspects of the Christmas Kettle Program. Supervise, schedule, and monitor all kettle workers and drivers for the Christmas Kettle Program. Maintained all necessary records required for Human Resources management, payroll, and accounting to monitor individual workers and sites.

• Contact all store managers by letter or phone to seek permission to establish a kettle site at their location. Acquires necessary documentation (insurance, etc.) for each site.
• Check all equipment to ensure it is in good shape and ready for use. Maintain kettle equipment. This will ensure that the kettles, kettle stands, bells, and aprons are always clean and in good condition.
• Assist with placing any help wanted advertising for bell ringers in newspapers, etc.
• Make sure applications are available along with necessary hiring paperwork and begin giving applications out after November 1st.
• Interview and hire applicants. Ensure that kettle workers complete ALL necessary forms. Paperwork MUST be complete before a worker may begin work. Background checks must be in progress before a kettle worker can start work.
• Assist in providing all necessary data on all bell ringers as they are hired. This must be done daily. See that all paperwork is duplicated, the appropriate temporary employee form is filled out, and the documents are submitted to DHQ when requested.
• Make sure all stands and signs are delivered to kettle sites the day before kettles are scheduled to begin.
• Conduct an orientation meeting with all kettle workers before kettles are scheduled to begin. Review the responsibilities and guidelines. If the kettle worker has not completed any of the required paperwork, this MUST be done at this time.
• The coordinator must be available at the beginning and end of each day to assign workers to sites (matching best workers with most productive areas), discuss problems, and answer questions.
• The coordinator must be available to drop off and pick up workers.
• Coordinates the usage of volunteers for kettles and special events.
• Establishes driver schedules and routes.
• Collect the time sheets daily. Ensure that correct data is available daily to facilitate data entry for payroll. Check paychecks with the Administrative Coordinator when they arrive and process for distribution to workers.
• Perform "spot checks" on workers throughout the day to ensure the best possible image is being presented.
• Troubleshoot any problems with bell ringers, managers, drivers, etc.
• Keep records of the assignment of each kettle worker and work cooperatively with the Corps Officer to monitor the locations' productivity. Dismiss any bell ringers that are not at least doubling their pay. Use a computer printout to determine productivity (dollar per hour average).
• Assist with the accounting of kettle money. This will involve ensuring that each kettle contains a slip of paper with the date, location, worker, and time in/out and that all kettles are accounted for at the end of the day.
• Inventory all equipment at the end of the season.
• Prepares a season-ending brief.
• Other seasonal duties as assigned.

• High school diploma required. Some post-secondary education preferred.
• A minimum of six months related experience; supervisory experience preferred.

• Detail oriented and attention to detail
• Self starter
• Team player
• Strong use of the English language in verbal and written communication
• Excellent telephone skills
• Ability to work in a fast-paced environment and maintain poise under pressure
• Customer service mindset
• General accounting or bookkeeping knowledge
• Strong analytical and research skills
• Proficient typing skills (60 words per minute)
• General knowledge of business protocols
• Ability and willingness to keep information confidential
• Driving:
  Must possess valid State of (add) Washington driver's license, be able to pass the Salvation Army motor vehicle report standards, and be at least 21 years of age.

• Ability to sit, walk, stand, bend, squat, climb, kneel, and twist on an intermittent or continuous basis
• Ability to grasp, push, pull objects such as files, file cabinet drawers, and reach overhead
• Ability to operate telephone
• Ability to operate a desktop or laptop computer
• Ability to lift up to 25…