Human Resources Assistant - temporary

Position Summary

The Human Resources Assistant will perform administrative tasks and services to support effective and efficient operations of the organization's Human Resources department. This is a temporary position expected to last approximately February 1st through June 15th, 2026. This role is part-time at 25-30 hours per week, with some scheduling flexibility. The temporary HR Assistant will work full days on new employee onboarding dates (usually the 1st and 16th of the month) and then can choose a schedule during regular business hours Monday-Friday 8am-5pm for non-onboarding dates.

• Establishes, maintains, and closes digital employee personnel files in compliance with applicable organization, audit, and legal requirements.
• Verifies, completes, and maintains I-9 documentation according to Federal guidelines.
• Compiles documents during pre-employment, after new hire onboarding, and continuously during employment.
• Tracks required staff certifications, registrations, licenses, etc. in collaboration with the Credentialing Specialist. Verifies credentials are current on an annual basis, or more often if needed/required.
• Processes monthly background checks for behavioral health staff and other background checks for Early Learning and other identified staff as required.
• Assists employees with general HRIS needs (e.g., resetting passwords, system training).
• Completes leave/absence census reports twice monthly.
• Participates in audits of personnel files, benefits, or other HR programs/procedures. Reviews any corrective action or recommended process improvements with HR Leadership.
• Reports all employee relations issues, such as employee complaints, harassment allegations and civil rights complaints, to HR Leadership.
• Directs HR policy/process/procedure, employment law, and other high-level HR questions to HR Leadership.

• Enters approved job descriptions in the HRIS and shared drive. Sends updated job descriptions to impacted staff for signatures, as appropriate.
• Conducts phone screenings with qualified applicants as requested.
• Schedules job interviews, including coordination of calendars and schedules and approval of interview questions.
• Initiates the reference checking process, reviews the feedback reports, and provides the report to the assigned Talent Acquisition Specialist and/or hiring manager.
• Establishes and maintains digital applicant files and applicable applicant documents.
• Creates and distributes new hire e-mails and new hire packets.
• Attends job fairs and other external recruiting events as requested.

• Creates new employee records in the HRIS.
• Assists with new employee onboarding (e.g., training employees in the HRIS, employee badges, etc.).
• Tracks job descriptions and onboarding checklists for new hires and assures required items have been completed and signatures are obtained.
• Enters new hire information into various benefit portals.

• Monitors ticketing system and assigns tickets to the appropriate HR staff member(s).
• Processes incoming mail.
• Monitors the HR Department email box and forwards emails to HR staff member(s) as needed.
• Creates and distributes documents.
• Schedules HR team meetings prepares agenda and maintains notes for each meeting.
• Orders requested supplies.
• Participates in administrative staff meetings and attends other meetings and seminars as requested/required.
• Provides clerical and administrative support for HR Leadership, including:
  • Drafts letters, e-mails, and other documents.
  • Tracks changes to policies, procedures, and the Employee Handbook and submits for review and approval.
  • Coordinates and schedules meetings, training sessions, and other requested events.

• Acts as the primary HR contact for emergency alerts (RAVE alerts).
• Schedules events and participates in special projects as assigned.
• Performs other duties as required and assigned.

The following requirements are those that are normally required for performance of the Human Resources Assistant position. Any disabled applicant or incumbent who does not meet one or more of the requirements, but who can perform the essential function…