Officer, Purchasing

This Position exists to assist in performing purchasing tasks efficiently, in a timely manner and at quality standards as per the defined policies and procedures to achieve departmental operational plans and developments.

• Responsible for preparing and sending Request for Quotation.
• Responsible for updating the Vendors database.
• Responsible to maintain the project wise quotations on a shared folder for ready reference.
• Responsible for preparing POs in coordination with Purchase Engineer.
• Responsible for drafting letters, Office notes etc in consultation with Purchase Engineer.
• Responsible for finalizing the PO (in SAP system only) as per feedback from accountant account payable or site team in coordination with concerned Purchase Engineer.
• Update Purchase Order Status Report as per approved quality document on daily basis.
• Maintain up to date filing of Purchase Orders.
• Responsible to initiate the evaluation of supplier for his assigned projects, get the feedback from concerned PM and update the evaluation sheet accordingly.
• Responsible to maintain documentation requirement of periodical ISO audits.

Delivery:
Perform the planned activities to meet the operational and development targets as per delivery schedules.
Utilize resources effectively to achieve objectives within efficient cost and time.
Provide a periodic report formatted by detailing the deviation and execution of planned tasks.

Problem‑Solving:
Resolve any related problems arise and elevate any complex operational issues.

Quality:
Ensure quality requirements to develop effective quality control and processes including specifications for products or processes or related activities.

Business Process Improvement (Effectiveness):
Coordinate well‑defined written systems, policies, procedures, and seeking automation opportunities as much as possible.

Compliance:
Comply with related policy & procedures and work instructions.

Health & Safety:
Ensure compliance of relevant safety, quality, and environmental management procedures and controls within defined area of work activity to guarantee safety, legislative compliance, and delivery of high‑quality products/services.

Diploma Degree in Administration Institute