Project Administrator

Heidelberg Materials UK (formerly Hanson UK) is one of the UK’s largest suppliers of construction materials, employing over 4,000 people and operating around 300 manufacturing sites in the UK. We are committed to building a more sustainable future and recognise that a diverse workforce is vital to our growth and advancement. We aim to promote a culture that values openness, transparency and individual achievement.

At the centre of our actions lies the responsibility for the environment. As the front runner on the path to carbon neutrality and circular economy in the building materials industry, we are working on sustainable building materials and solutions for the future. We enable new opportunities for our customers through digitalisation.

Project Administrator

Salary:
Up to £30,000 per annum (dependent on experience)

Join Heidelberg Materials and Play a Key Role in Delivering Major Projects. We are looking for a highly organised and proactive Project Administrator to provide essential support to our Project Management team. This is a varied and rewarding role where accuracy, attention to detail, and excellent organisational skills are key to ensuring the smooth operation and success of our projects. If you thrive in a fast‑paced environment, enjoy working with data and systems, and take pride in delivering high‑quality administrative support, we'd love to hear from you.

As Project Administrator, you will be responsible for delivering efficient and effective administrative support across a range of project activities. From processing timesheets and onboarding employees and contractors to managing invoices, purchase orders, and project reporting, you will play a vital role in keeping projects running smoothly. You will work closely with project teams, suppliers, contractors, and clients, ensuring information is accurately recorded, processed, and reported in line with company procedures.

• Provide accurate and timely administrative support to the Project Management team.
• Process purchase orders, goods receipt notes (GRNs), and complete monthly reconciliations.
• Collate, verify, and maintain project timesheets and attendance records.
• Manage holiday, absence, and overtime records.
• Coordinate onboarding submissions for employees, contractors, suppliers, and drivers.
• Produce reports, KPIs, and project data using systems such as SAP, Excel, Entropy, and other business platforms.
• Maintain project records, quotations, schedule agreements, and supporting documentation.
• Process invoices through Basware and prepare VAT invoices using SAP.
• Manage purchase card reconciliations and maintain purchase order trackers.
• Obtain missing tickets and ensure submission through STARS.
• Produce client reports, including delivery and volume reporting.
• Arrange meetings, take minutes, coordinate travel and accommodation requirements, and provide general administrative support.
• Ensure compliance with all Heidelberg Materials procedures and site‑specific requirements.

• GCSE Grade 4/C or above in English and Maths (or equivalent).
• Strong administrative experience within a busy office or project environment.
• Excellent communication and organisational skills.
• Good working knowledge of Microsoft Office applications.
• Strong Excel skills, including data analysis and reporting.
• Ability to handle confidential information with discretion and professionalism.
• Full UK driving licence and access to your own vehicle.
• Working understanding of Excel is essential.

• Experience using SAP.
• Experience using Basware or similar invoice processing systems.
• Advanced Excel skills including:
• Pivot Tables
• VLOOKUP/XLOOKUP
• Macros
• Slicers
• CSCS Level 1 Certification for HPC construction sites.

• Employer of choice:
  Armed Forces Covenant (Silver) / Disability Confident Committed / 5% Club (Platinum) / Mates in Mind / Clear Assured (Foundation) / The Mineral Products and Qualification Council (MPQC) / STEM Ambassador
• Compensation Package:
  Bonus incentives / Generous Pension Schemes / Life Assurance
• Work Life Balance:
  
  27 days holiday (excluding bank holidays) / Agile working / Flexible working / Holiday purchase / Sabbatical
• Family Friendly:
  Enhanced policies such as Maternity / Paternity / Parental Leave / Neonatal / Adoption/IVF/Menopause
• Social Value: paid Volunteering Day every year / Communities (LGBTQ+, Network of Woman, Woman in Science and Engineering (STEM), Armed Forces)
• Wellbeing:
  Employee Assistance Programme (EAP) / Mental Health First Aiders / Cycle to Work / Employee Benefits portal including Gym discount / Free eye tests / Discounted Private Medical cover

Up to £30,000 per annum (dependent on experience)