Project Administrator

Are you someone with strong leadership and administrative skills? Do you enjoy building relationships and working collaboratively in a team environment with both internal and external stakeholders? Are you a trusted partner and a problem solver? As someone with excellent communication skills and business acumen, you will thrive in our fast-paced and agile environment.

Your opportunity We are currently seeking motivated candidates to fill an existing vacancy within our multidisciplinary team for the position of Project Administrator.

The successful candidate can be based at any one of our Western Canada office locations:
Winnipeg, Brandon, Calgary, Edmonton, or Yellowknife. In this role you will be a welcome addition to our dynamic administrative team. As a Project Administrator you will showcase your financial, organizational and communication skills in a fast-paced professional office environment. Your ability to create strong working relationships with technical project managers will elevate your and the company’s collective success. Your drive for excellence will present opportunities to chart your own path to success with a rewarding career in our firm.

About Dillon Dillon Consulting Limited (Dillon) is a proudly Canadian,
100% employee-owned professional consulting firm specializing in planning, engineering, environmental science, and management. With over 25 offices and more than 1100 employees across Canada, we offer a wide range of services related to building and improving facilities and infrastructure, protecting the environment, and developing communities. At Dillon, we thrive on interdisciplinary collaboration, empowering our people to challenge conventional thinking and build careers focused on creating a lasting impact in our communities.

Employee ownership is available to all team members, ensuring that the financial benefit created by our project work returns to the very people who created that value. Responsibilities What your day will look like

• Assist with planning and coordinating project activities, including scope changes, resource allocation, and schedule tracking.
• Support Project Managers by processing invoices and monitoring budgets to positively impact cashflow and compliance with organizational procedures.
• Oversee the lifecycle of project and financial records to ensure accuracy, organization, and data integrity.
• Prepare reporting, summaries, and correspondence to support decision-making and project management requirements.
• Organise project resources, including supplies, equipment, and documentation, to keep work running smoothly.
• Reach out to internal finance and project staff to reconcile accounts, monitor expenditures, and address any issues.
• Guide and support team members regarding organizational processes.
• Support project close-out activities, including final financial reconciliation, reporting, and archiving of project records.

Learning and Development

• Participate in ongoing professional development and training to enhance knowledge and effectiveness in project administration and financial management.

Qualifications What you will need to succeed

• Minimum of two years administration related experience or demonstrated combination of education, skills, knowledge and experience.
• Prior experience in a project administration or project coordination role is considered an asset.
• Post-secondary education in a project management or an administration related program is considered an asset.

Experience

• Understanding of basic accounting principles, terms and financial functions.
• Understanding of project management concepts.
• Proficient in the use of the Microsoft Office Suite, specifically Word and Excel.
• Excellent attention to detail, a high regard for accuracy, and the ability to…