Team Administrator

Birketts is committed to being an Equal Opportunity Employer. Our policy is unequivocal: we do not tolerate discrimination based on age, disability, sex, race, religion or belief, gender reassignment, marriage or civil partnership, pregnancy or maternity, or sexual orientation. We pride ourselves on being an inclusive organisation that actively promotes equality of opportunity for all, valuing the right mix of talent, skills, and potential.

We welcome applications from a diverse range of candidates, and selection for roles is based solely on individual merit. If you require this advert in an accessible format, please visit

Artificial Intelligence (AI):
At Birketts, we recognise the evolving role of artificial intelligence (AI) in the legal profession and recruitment. We welcome innovation and understand that candidates may use AI tools to support their job applications. However, we expect all applicants to use AI responsibly and ethically. Our expectations regarding AI use in applications:

• Play a key role in supporting the team through the full lifecycle of matters, from file opening through to completion and closure.
• Produce, format and amend a wide range of legal documents, ensuring accuracy and consistency with Birketts' house style.
• Manage client onboarding and compliance processes, including new client and matter set‑up, anti‑money laundering documentation and other key administrative procedures.
• Act as a first point of contact for internal and external enquiries, providing a professional and responsive service.
• Coordinate diaries, schedule meetings and arrange travel, helping fee earners manage their time effectively.
• Provide proactive administrative support to the wider team, contributing to the efficient day‑to‑day running of the department, As a B Corporation, our culture is driven by ambition and a commitment to positively impact all the communities we serve. We are dedicated to the success, development, and wellbeing of our colleagues, helping them achieve their goals and seize the opportunities that come with our growth.
• Your application should reflect your own voice, experiences, and insights. AI may assist in structuring or refining your responses, but it must not replace your personal input.
• Do not use AI to misrepresent your qualifications, experiences, or skills. Any form of exaggeration or fabrication may result in rejection from the process.
• If you have used AI tools to assist with your application, be prepared to discuss how and why you used them during the interview process.
• Do not submit content generated by AI tools that may include personal or sensitive data not intended for public disclosure.
• AI-generated content should be reviewed and edited by you to ensure accuracy, relevance, and alignment with the role and our firm's values.
• Previous experience of working in an administrator role
• Proficient with Microsoft Office packages (Excel and Word)
• Strong communication skills
• Excellent time management skills
• Proven organisational skills
• Excellent attention to detail
• A positive attitude as well as being a strong team player
• Experience of working in a law firm or professional services would be advantageous, We welcome applications from people looking for flexible, agile, and part‑time roles and we are happy to explore your preferred working patterns as part of your application.
• 25 days holiday (FTE) plus Bank Holidays
• Long Service holiday award - 1 extra week every 10 years continuous service
• Private Healthcare with BUPA (offered after probation is passed)
• Scottish Widows Pension Scheme (5% employer / 5% Employee)
• Staff Profit Share and Individual Performance Bonus Scheme
• Salary sacrifice (Pensions, Staff Profit Share)
• Life Assurance - 4 x salary / Permanent Health Insurance
• Paid CSR Day
• Enha…