Procurement and Contracting Administrative Specialist

Access Your Potential.
Join us to create and deliver experiences that inspire people, spark connection, and bring imagination to life - while having a lot of fun doing it.

We are seeking a Procurement and Contracting Administrative Specialist to join our team!

The Procurement and Contracting Administrative Specialist provides administrative and operational support to the Procurement and Contracting team, helping maintain accurate and complete supplier and client information within Access’s CRM system. This role supports contracting and procurement processes, document collection, reporting, and department initiatives while helping ensure information is organized, current, and aligned with operational needs.

This is an excellent opportunity for someone early in their career who is highly organized, detail-oriented, adaptable, and eager to learn and contribute to a collaborative team.

• Maintain accurate and up-to-date information across supplier accounts in Salesforce.

• Update client contracting information to ensure data integrity and completeness.

• Assist with supplier report management and related data updates.

• Proactively maintain supplier files and information to help prevent compliance gaps.

• Assist the Director of Contracting with identifying and updating client contracting activities.

• Support procurement and contracting processes, including document collection and organization.

• Help maintain accurate contracting records and documentation within Salesforce.

• Contribute to the efficiency and effectiveness of procurement workflows.

• Assist with the implementation and rollout of department initiatives.

• Complete day-to-day administrative tasks while managing priorities and timelines effectively.

• Use basic time-blocking and task-tracking techniques to organize workload.

• Remain adaptable to changing priorities and assist with new assignments as needed.

Access is a destination management company that designs shared experiences for some of the world’s most recognizable brands. From intimate incentive trips to large-scale meetings, trainings, and sales-driven events, we bring people together through thoughtful design, smart sourcing, and seamless execution. Our work blends imagination with intention. We dream big, then we build it right.

We know that there’s no one in the world like you. And we know that you have a lot to offer the next company you work with. Below is a list of “nice-to-haves”, but don’t let those deter you from applying. Access believes that an inclusive team and culture is important. We seek applicants from all backgrounds to ensure we get the best, most creative talent on our team.

Nice-to-haves:

• 0-2 years of administrative, clerical, or office support experience

• Strong organizational and time management skills

• Excellent attention to detail and accuracy

• Ability to multitask and prioritize competing responsibilities

• Experience working with CRM systems, such as Salesforce, preferred

• Adaptability and willingness to learn new processes and systems

• Supplier and client contract data in Salesforce is current, accurate, and complete.

• Supplier files in Salesforce are proactively updated and maintained to help prevent compliance gaps.

• Procurement and contracting processes are supported efficiently and accurately.

• Documents and contracting information are organized and readily accessible.

• Day-to-day priorities and deadlines are managed effectively.

• Department initiatives and new assignments are supported with a flexible, team-oriented approach.

CULTURE & EXTRAS

• Certified as a Great Place to Work - 3 years in a row and counting!

• 55+ years in the industry!

• Wo…