Coordinator, Political Affairs Operations

Title: Coordinator, Political Affairs Operations

Location: Remote

Term: 1 year(with full benefits and possibility of extension)

Department: US Region

Hiring Manager: AVP,US Region Operations

Overall Function

Under the direction of the AVP, US Region Operations, the Coordinator providesvital administrative support by developing and implementing efficient protocols for managing and tracking projects, expenses, invoices, and contract management, scheduling, and meeting and event planning for projects designed to help advance the goals ofEDF’sPolitical Affairs Team. The Coordinatorproactively solves problems and independently troubleshoots and addresses issues that arise andpossessesstrong communication skills both oral and written.

This is a challenging role requiring advanced organizational and time management skills, great attention todetailand the ability to respond to quickly shifting priorities.

The successful candidate will have experience in managing high-level relationships, handling sensitive and confidential information, and executing multiple, complex projects simultaneously.

Key Responsibilities

• Administer contracts for consultants, includingassistancein writing and processing contracts and grants and working with staff and consultants to ensure the fulfillment of contractual obligations andtimelysubmission of invoices.

• Work with team management, staff, and mission finance to helpmaintainand monitor budget.

• Apply excellent organizational, communication, and planning skills by responding to requests for information, helping to coordinate activities and projects for theteamand preparing correspondence and reports as needed.

• Maintain calendars and provide travel arrangements for program leadership.

• Conduct the administrative processes of the team, which include expense reports, travel arrangement, calendar management, budgetmaintenanceand invoice processing.

• Follow through with finance staff to ensure payments are made and consultants appraised.

• Contribute to fundraising and stewardshipobjectives, including tracking and monitoring results and returns,preparation and distribution of reports and other written material.

• Manage other administrative tasks associated with staff, consultants, and interns, including logistics, office needs, onboarding, and telecommunications.

• Assist team staff and other colleagues to better communicate and coordinate onjoint projects.

• Assistin planning and execution of event logistics.

• Participate in advancing EDF Organization, Effectiveness and Culture goals in which people from all backgrounds and experiences feel connected, included, and empowered to address the environmental and organizational challenges in alignment with EDF values.

• All other relevant duties and responsibilities as assigned.

• Carry out independent problem-solving and decision-making; conveying decisions to stakeholders in a timely manner.

Qualifications

• Associate degree or equivalent in a relevant field with at least 3 years of relevant experience. ABachelor’sdegree or equivalent may substitute for up to 2 years of relevant experience.

• Creativity, attention to detail, and the ability to multi-task and get work done under pressure.

• Must have the ability to work in a highly collaborative and matrixed environment and the ability to build andmaintainrelationships across the organization.

• Excellent project support, contract management, and administration skills.

• Strong verbal and written communication skills.

• Ability and willingness to work asa strong team player and independently as a self-starter.

• Exceptional personal organization, attention to detail, and abilityto manage and prioritize diverse, simultaneous tasks.

• Experience with budgeting,accounting and/or bookkeepinga plus.

• Abilityto problem solve and overcome…