Operations Coordinator PartTime

Benefits

• 401(k)
• Bonus based on performance
• Paid time off

Employment Type

Part‑Time Approx. 16–24 hours per week (flexible schedule)

Location

Yorba Linda, CA

About the Role

G.B. Construction, Inc. is seeking a Part‑Time Operations Coordinator to support day‑to‑day administrative operations, compliance tracking, and internal coordination. This role focuses on organization, scheduling, renewals, and process coordination, working closely with management and the admin support team.

This is a hands‑on coordination role, not a strategic management position.

Key Responsibilities Company Notices & Internal Communication

• Prepare and distribute internal notices regarding:
• Company events
• PTO schedules
• License renewals, audits, and compliance deadlines
• Coordinate company announcements as directed

Administrative Document Control

• Maintain and file project and office administrative documents
• Ensure documents are properly organized in hard copy and digital formats
• Maintain consistency with established filing standards

Job Site General Requirement Coordination

• Schedule delivery or pick‑up of approved general requirement items for job sites
• Coordinate timing with site teams and vendors
• Track completion and report issues

Business License & Compliance Maintenance

• Maintain and renew:
• Business licenses
• CSLB
• DIR
• SAM
• MSB (WSB)
• City licenses
• Statements of Information (SOI)
• Track renewal dates and ensure timely submissions

Insurance Administration

• Coordinate administrative processes related to:
• Insurance renewals
• Audits
• Employee enrollment and termination
• Maintain personnel insurance records
• Liaise with insurance brokers as needed

Hiring & Termination Administration

• Coordinate administrative steps for hiring and termination:
• Onboarding and offboarding checklists
• Document collection and routing
• Coordination with payroll, benefits, IT, and management

Administrative Process Improvement

• Identify recurring administrative issues
• Propose practical improvements to streamline workflows
• Implement approved process improvements

Company Events

• Book, organize, and coordinate company events
• Manage logistics and scheduling

What This Role Is NOT

• Not a bookkeeping or accounting position
• No payroll processing
• No financial decision‑making authority
• No policy‑setting or strategic management responsibility

Qualifications

• 3+ years experience in administrative operations, office coordination, or similar roles
• Strong organizational and follow‑up skills
• Familiarity with business licenses, compliance tracking, or insurance administration preferred
• Comfortable coordinating with multiple internal and external stakeholders
• Proficient in Microsoft Office (Outlook, Word, Excel); digital filing systems
• Detail‑oriented and reliable

Work Style

• Self‑directed but responsive
• Organized and process‑focused
• Comfortable working part‑time with defined responsibilities
• Clear communicator

Compensation

Hourly, commensurate with experience. Part‑time benefits eligibility as applicable.

How to Apply

Please submit your resume and a brief summary of relevant experience.

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