Administrative Assistant

We are looking to appoint a welcoming and organised Admin Assistant to become part of our team at East Dene Primary School. Our school is currently graded ‘Good’ status from Ofsted and is situated in the heart of an area of rich cultural diversity, near to the centre of Rotherham.

• Can act as the first point of contact for enquiries, in person, over the telephone and by email, ensuring all queries are handled efficiently and directed appropriately
• Can communicate effectively and professionally, respecting the needs of the diverse multi- cultural catchment of the school.
• Can ensure the smooth and effective running of the school office and all administrative systems while being responsible for overseeing various administrative tasks and providing essential support and information to staff, parents, and visitors.
• Assume responsibility for the operation of some of office procedures, including but not limited to word processing, record keeping, reprographics, banking transactions, sorting and distribution of mail, and handling medical and reception duties, ensuring smooth and efficient operations.
• Is confident managing a variety of administrative tasks, including record keeping, reception duties, and handling enquiries
• Has strong IT skills, including word processing, Excel and school systems
• Can support financial administration, including dinner money, trips, ordering and processing of orders and requisitions
• Comply with, confidentiality and data protection processes, reporting all concerns to the appropriate person.
• Promote the safeguarding and wellbeing of children and to report any concerns about the safety of a child to the DSL following school policy and practices.

• Strong organisational skills and attention to detail
• Excellent communication and interpersonal skills
• Confident IT skills with experience of office systems
• Ability to prioritise workload and work both independently and as part of a team
• A professional, friendly and approachable manner

• A warm and welcoming ethos in the school community.
• Training in all aspects of the role
• A wider Hub Office community for support and networking.
• An experienced and supportive leadership team
• Governors who are committed to the well-being of all staff

Please note that by submitting an application, you acknowledge that we reserve the right to view any publicly available information published online (including social media platforms) as part of our shortlisting process, in line with current KCSIE guidelines.

CLPT is required under law and guidance to check the criminal background of all employees. Decisions to appoint will be subject to consideration of an enhanced disclosure, including a Barred List check, from the Disclosure and Barring Service.

Because of the nature of the work for which you are applying, this post is exempt from the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (as amended in 2013 and 2020).

If shortlisted for an interview you will be required to disclose to us information about any:

• adult cautions (simple or conditional);
• conditional cautions;
• convictions in a Court of Law; and

This information can be disclosed either verbally at interview or by completing a relevant conviction form after interview if that is your preference. It is an offence for anyone to apply for a role if they are barred from engaging in regulated activity relevant to children.

In accordance with the Childcare Act 2006 and the Childcare (Disqualification) Regulation 2009 the Governors are required to obtain an additional staff disqualification declaration for employees within settings providing care for early years childcare (this covers the age range from birth until 1st September following a child’s fifth birthday i.e. up to and including reception age) or later years childcare (this covers children above reception age but who have not attained the age of
8) in nursery, primary or secondary school educational settings, or if when directly concerned with the management of such childcare related establishments.…