Operations Administrator

Sherburn in Elmet, West Yorkshire. LS25

Salary: £28,000 - £30,000 per annum

Permanent Office Based role

Monday to Friday, 9:00am – 6:00pm

Additional paid overtime may be required during busy seasonal periods, including occasional Saturday and evening working on a rota basis.

Commutable from Leeds, York, Tadcaster, Castleford, Garforth, Wetherby, Aberford and Pontefract

Hawk 3 Talent Solutions are recruiting for an organised, proactive and hands‑on Operations Administrator to join a busy and fast‑paced operational environment. This is a varied role where no two days are the same, providing key administrative support across the business with a particular focus on operations, logistics and workforce coordination. Based on the attached role profile.

Working closely with operational teams, project staff and management, you will play a vital role in ensuring day‑to‑day activities run smoothly while maintaining accurate records, coordinating logistics and supporting multiple departments.

• Operational & Administrative Support:
  Provide day‑to‑day administrative support to the Operations team.
• Manage operational inboxes and ensure documentation is processed promptly.
• Prepare and distribute job sheets and operational paperwork.
• Support departments with general administrative tasks as required.
• Assist with ad‑hoc operational requests and projects.
• Scheduling & Workforce Coordination:
  Assist with employee and supervisor scheduling.
• Update and maintain workforce records and schedules.
• Support accreditation and compliance administration.
• Ensure employee and site information remains accurate and up to date.
• Travel, Accommodation & Logistics:
  Arrange accommodation and travel for employees.
• Coordinate transport and logistical requirements.
• Manage vehicle servicing, MOT and maintenance bookings.
• Support operational planning and logistics activities.
• Systems, Data & Documentation:
  Maintain and update internal systems and databases.
• Ensure records and documentation are accurate and well organised.
• Support filing, document management and compliance administration.
• Produce and maintain operational reports and records.
• Transport Administration:
  Manage vehicle‑related administration and documentation.
• Maintain records relating to insurance, transport systems and compliance.
• Assist with general transport administration activities.

• Good working knowledge of Microsoft Office, including Excel.
• Excellent organisational and administrative skills.
• Strong attention to detail and accuracy.
• Ability to prioritise workload and manage multiple tasks.
• Good problem‑solving abilities.
• Excellent communication skills.
• Ability to work independently and as part of a team.
• Professional and positive attitude.
• A proactive, hands‑on approach to work.
• Previous experience within an operations, logistics, transport or administration environment would be advantageous; however, attitude, organisation skills and willingness to learn are equally important

• Salary of £28,000 - £30,000 per annum
• Company pension scheme
• Bike-to-work scheme
• On‑site parking
• Casual dress code
• Friendly and supportive team environment
• Opportunity to develop operational and administrative experience
• Varied and interesting role with long‑term career prospects.

Monday to Friday, 9:00am – 6:00pm

Additional paid overtime may be required during busy seasonal periods, including occasional Saturday and evening working on a rota basis.

If you're an organised administrator who enjoys variety, thrives in a fast‑paced environment and wants to be part of a supportive team, we'd love to hear from you.

Closing date is 24.10.2026 Please note this could change subject to suitable applications.