Health Information Assistant

The County of Siskiyou is an Aff‑rensive Action / Equal Opportunity Employer. We welcome applicants of any race, religion, or ancestry.

For exact salary information please refer to the current salary schedule.

Under general supervision, assist with the development and maintenance of health and medical records for County Behavioral Health Department clients; assist with development and implementation of quality improvement systems; perform peer review duties; provide general office support assignments; and perform related work as required.

This is a specialized working‑level Health Information Assistant job classification. Incumbents assist with and participate in the development and management of County Behavioral Health medical and health records, quality improvement systems, and utilization review processes. Responsibilities include assisting with meeting state and federal mandates and requirements.

Health Information Manager, Behavioral Health Director.

This is not a supervisory class.

Assists with the development and oversight of day‑to‑day activities pertaining to health and medical records maintenance for County Behavioral Health Department clients, including but not limited to chart maintenance, breakdown, purging, inventory and tracking; general filing; pulling and re‑filing requisitioned charts; performs peer review assignments as delegated; assists with developing, implementing and carrying out utilization review processes throughout the Behavioral Health Department;

implements and maintains peer review procedures under the direction of the Health Information Manager; assists with agency quality improvement activities as delegated; provides training for Behavioral Health staff in medical records development and maintenance and use of computerized information and records systems; regularly updates computerized client records; generates computer reports; performs a variety of office support assignments; provides a variety of information to other staff and the public, ensuring compliance with state and federal regulations and requirements regarding the confidentiality of information contained in health and medical records.

• State and federal requirements for medical records maintenance, quality improvement systems, and utilization review procedures.
• Principles and standards of medical and health records management.
• Clinical practices and procedures.
• Modern office methods and procedures.
• Methods and procedures of quality assurance management and utilization review of medical records systems.
• Computerized patient record and information systems.

• Assist with implementing Behavioral Health Department policies and procedures as they relate to management and administration of health and medical records.
• Assist with the preparation and presentation of a variety of periodic and special reports.
• Read and understand codes, statutes, and information related to health and medical records development and maintenance.
• Gather and organize data and information.
• Express complex and technical terminology and concepts in an understandable manner.
• Type and/or use word‑processing software at a speed sufficient to meet job requirements.
• Work with computerized information systems.
• Deal tactfully and courteously with the public and other staff when explaining the functions and policies of the Behavioral Health Department and health and medical records systems.
• Establish and maintain cooperative working relationships.

Any combination of training or experience that would provide the required knowledge and skills to successfully perform the listed duties is qualifying. A typical way, but not required, to obtain the required knowledge and skills would be:

Three years of office support experience in maintaining statistical, fiscal, hospital, nursing administration, or medical records.

Completion of academic coursework in health care, hospital or nursing administration, or medical records development is highly desirable.

Sit for extended periods; frequently stand and walk; normal manual dexterity and eye‑hand coordination; lift and move objects weighing up to 25 lbs.; corrected hearing and vision to normal range; verbal communication; use of office equipment, including computer, telephone, calculator, copiers, and FAX.

Work is performed in an office environment; continuous contact with other staff and the public.