Facilities Management Supervisor

Summary

Under general supervision, manages assigned facilities and staff for the Facilities Management (FM) Department; ensures staff performs work according to safety standards, buildings and facilities are maintained in compliance with FM standards, and maintenance and repair issues are properly addressed and resolved.

• Manages, reviews, and evaluates the maintenance, cleaning, and repair of City buildings, facilities, infrastructure, grounds, and related assets; assures the quality of FM services and work products; ensures facilities are clean, safe, secure, and in compliance with state and federal regulations and FM standards.
• Plans and manages facilities maintenance work at various locations; trains staff in proper methods and procedures, inspects work for conformance to standards, and resolves maintenance problems.
• Manages staff, assigns tasks, projects, and priorities; evaluates staff performance; develops staff skills and safety training plans; meets regularly with staff to discuss and resolve priorities, workload, resource allocation, equipment, and technical issues.
• Reviews work assignments and project schedules; assigns resources; develops plans, specifications, and budgets for repair, replacement, and purchase of equipment; forecasts supplies and materials requirements; maintains an inventory of equipment, tools, and supplies.
• Manages outside contractors and vendors for repairs, maintenance, and supplies.
• Monitors maintenance, preventive maintenance, and repair operations and projects; ensures safety rules and regulations are adhered to and that all equipment operates safely; reports unsafe conditions, accidents, injuries, security issues, and illegal activities.
• Manages technical issues, including building management systems, drawings and blueprints, facility inspections, contracts, permits, procurement, and compliance management.
• Evaluates FM operations and building management systems; develops recommendations for energy savings, automation, emergency management, safety improvements, and environmentally responsible, resource‑efficient building management techniques.
• Compiles operational and financial data; creates summary reports and recommendations.
• Supports the City–public relationship by demonstrating courteous and cooperative behavior when interacting with citizens, visitors, and City staff; promotes the City’s goals and priorities, vision, values, and the “Yuma Way”; complies with all City policies and procedures.
• Maintains absolute confidentiality of work‑related issues and City information; performs other duties as required or assigned.

Associate’s Degree in Engineering, Construction Management, or related field plus four years of facilities maintenance experience and one year of supervisory experience; OR an equivalent combination of education, training, and experience.

• City policies and procedures.
• State and federal laws governing public facilities.
• Techniques and practices for efficient and cost‑effective resource management.
• Materials and equipment used in building and grounds maintenance.
• Techniques and procedures for cleaning and maintaining public buildings.
• Federal and state safety rules and regulations, including OSHA requirements.
• Techniques for use and storage of chemicals, including OSHA Material Safety Data Sheets (MSDS).
• Environmentally responsible and resource‑efficient building techniques.

• Managing and coordinating FM operations.
• Analyzing problems and recommending effective solutions.
• Managing staff, delegating tasks, and coaching to improve performance.
• Assessing and prioritizing multiple tasks, projects, and demands.
• Reading and interpreting designs, estimates, plans, and specifications for building projects.
• Using initiative and independent judgment within established procedural guidelines.
• Operating and maintaining tools and equipment safely and effectively.
• Promoting and enforcing safe work practices.
• Establishing and maintaining effective relationships with co‑workers and others.
• Operating a personal computer utilizing standard and specialized software.
• Communicating effectively verbally and in writing.