Operations and Finance Support Assistant

We are looking for a motivated, reliable and well-organized Operations & Finance Support Assistant to join our team in Yverdon-les-Bains.

This is a hands-on and varied role combining Finance administration, ERP data entry, reporting and operational support, with additional involvement in international orders, shipments and day-to-day business administration.

The position is ideal for someone who enjoys working across different activities, is comfortable with numbers and systems, and wants to develop practical experience in both Finance and Operations within an international company.

Key responsibilities

• Provide day-to-day administrative and operational support to the Finance and Operations teams;
• Process and register supplier invoices (AP) and maintain the related documentation;
• Support customer invoicing and accounts receivable (AR) activities, including payment follow-up;
• Register incoming and outgoing payments and maintain accurate transaction records;
• Perform regular data entry and maintain accurate information in SAP Business One;
• Maintain customer, supplier and other relevant master data in the ERP system;
• Communicate with suppliers regarding invoices, payments and administrative matters;
• Support basic account reconciliations and preparation of information for Finance;
• Prepare and update regular sales, finance and operational reports;
• Assist with data extraction, verification and reporting from SAP and Excel;
• Support the processing of international customer orders and coordinate with the Supply Chain / Export team;
• Assist with shipment preparation and follow-up, including transport and export documentation when required;
• Support the maintenance and documentation of internal processes and procedures;
• Provide general administrative support and assist with other operational activities according to business needs.

Skills & experience

• Education in commercial studies, accounting or business administration is preferred;
• First relevant experience in finance administration, accounting support, order processing, logistics or a similar back-office role;
• Basic understanding of invoices, payments, AP/AR and general accounting processes;
• Experience working with an ERP system is a strong advantage;
• Good Excel skills and comfortable working with data, reports and business systems;
• Strong organizational skills and excellent attention to detail;
• Reliable and accurate, with the ability to follow tasks through to completion;
• Comfortable managing different types of activities and priorities;
• Proactive, hands-on and willing to learn;
• Good communication skills and comfortable working with different departments, customers and suppliers;
• Fluent English, good level of French, other languages are an advantage;
• Experience in an international environment, supply chain, export or order processing is an advantage.

What we offer

You will work closely with Finance, Operations, Supply Chain and other business functions and gain practical exposure to several areas of an international company.

The role offers the opportunity to strengthen your experience with SAP Business One, Finance operations, reporting, international order processing and logistics, while progressively developing your skills and taking ownership of a broader range of activities.