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Office Coordinator, Arts & Sciences
Job in
Zanesville, Muskingum County, Ohio, 43702, USA
Listed on 2026-01-10
Listing for:
Zane State College
Full Time
position Listed on 2026-01-10
Job specializations:
-
Administrative/Clerical
Healthcare Administration, Education Administration, Business Administration, Administrative Management -
Education / Teaching
Education Administration, Business Administration
Job Description & How to Apply Below
Position Summary
The Office Coordinator will assist the Dean with managing projects, calendars, and communications, and the faculty of the Arts & Sciences Division with daily activities. This position will occasionally also assist the Chief Academic Officer while offering assistance to other senior staff administrators as needed.
Personal TouchRespect, Responsiveness, and Responsibility in all professional relationships, specifically, employee to student, employee to employee, and employee to community. College employees acknowledge their obligation to model and teach the three R's to influence student development of behaviors that will lead to academic, professional, and personal success.
AssessmentContributions to assessment for continuous quality improvement of the academic support area(s) within assigned scope of responsibilities.
- Assists with a variety of tasks: set up and coordinate meetings; distributes meeting minutes and retains records; assists with travel arrangements; data collection and reporting for program assessments and review, special projects, and course and faculty schedules.
- Formats, produces, proofreads, and distributes reports, memos, correspondences, meeting minutes, tests, handouts, fliers, and other materials for the Dean and faculty of the Arts & Sciences Division.
- Assists in maintaining and organizing office and classroom supplies and monitors and restocks supply inventory to avoid shortages.
- Assist with adjunct faculty onboarding and tracking adjunct evaluations.
- Assist with project-based work; assist with the preparation of program self-studies; prepare faculty and program block schedules; maintain advisory committee lists for division programs.
- Prepare syllabi, follow up with full-time and adjunct faculty in order to maintain electronic files, work with administrative group on processes and records retention.
- Using Adobe Acrobat, convert academic policies and other documents from PDF to Word for review and revision.
- Encourage and model a professional business atmosphere for visitors via in-person, e-mail, and telephone interaction.
- Retrieve, organize and disseminate information to faculty, staffandstudents using in-person, e-mail, and telephone interaction; take messages.
- Arrange for necessary training (for example, telephone use, Blackboard, Outlook, and Teams for refresher and new employees).
- Orient new full-time and all adjunct faculty to the workspace; assist them with various tasks as needed.
- Maintain file of necessary forms; transition to using onlineforms.
- Report building needs/problems to Facilities Managementpersonnel.
- Place and follow up on orders, maintain records of requisitions on spreadsheet. Work with Business Office staff to assure purchasing rules are followed.
- Assist with the maintenance of program budgets.
- Research, price and purchase office supplies and furniture for Arts & Sciences faculty and staff and other members of the division regardless of campus orbuildings.
- Use, troubleshoot, educate and assist others on the use of equipment as necessary (fax, copier, scanner, printer, Scantron).
- Assists in scheduling room arrangements for faculty and administrators.
- Assists in preparing materials for meetings.
- Minimum of an associate degree in an applied business field, with an emphasis on PC applications and office management procedures.
- Proficiency with word processing, database, spreadsheet, presentation, and desktop publishing software required.
- Strong interpersonal skills, initiative, and a high level of organizational skills are required.
- Three years’ experience in an office/business environment required.
- Must be highly dependable and confidential.
- Experience with enterprise resource planning software preferred.
- Excellent people skills and good humor.
- Must be able to tolerate multiple interruptions, managing multiple tasks and activities.
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