Administrative Services Specialist

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.

This position is being posted internally and to the public simultaneously in order to expedite the posting process. However, current Ohio University AFSCME 3200 employees will be considered first.

Please note, this position requires the successful candidate to work on the Zanesville Campus during business hours and employment is contingent upon the successful completion of a criminal background check.

• Provide administrative support for Student Services. Serve as primary point of contact for the campus and provide customer service to faculty, staff, students and campus visitors. Oversee front desk for the Office of Student Services which includes handling mail services, processing photo ’s, ordering supplies and cashiering. Schedule appointments and provide general administrative support for Student Services staff. Under the direction of the Director of Student Services, help ensure new students have completed all tasks and are prepared for new student advising and orientation.
  
  Work with high school counselors and prospective students in the College Credit Plus program to ensure applicants have completed tasks related to the admission and enrollment process and are prepared for student advising and orientation. Provide general administrative support for new student onboarding orientations, campus events and activities.
• Schedule classroom assignments, events and testing rooms.
• Supervise and train student employees.
• Provide backup/coverage in other areas on campus as needed such as Testing Center and distance education cross campus system (OULN).
• Collaborate as an integrated member of the campus in campus meetings, programs, activities and events. Other duties as assigned.

Applications will be accepted until midnight (Eastern Time Zone) on the ‘Posting End Date’ shown below.

Position Information Job Title Administrative Services Specialist Applications Accepted From Public:
Open to the public , University Wide, AFSCME 3200 University Wide Special Instructions to Applicants This position is being posted internally and to the public simultaneously in order to expedite the posting process. However, current Ohio University AFSCME 3200 employees will be considered first.

Job Description Supports the general administrative functions of a wide variety of academic or administrative units including answering phones, greeting/referring/assisting visitors, customers, staff, or others, preparing documents and reports, compiling records, scheduling meetings, organizing and maintaining information, coordinating calendars, analyzing data including budgetary expenditures, and providing high level administrative assistance to executives.

This position is eligible for the following benefits: medical, vision, dental, basic and supplemental life, winter break closure, paid holidays, educational benefits for you and eligible dependents, sick leave, vacation, and retirement.

Job Responsibilities

• May supervise or oversee the work of Technical & Administrative Support staff and/or student employees.
• Resolves complex and unique problems that require an ability to interpret established policies and procedures.
• Oversees department unit administrative processes.
• Coordinates complex processes and initiatives such as grant proposals, contracts /or complex academic processes such as tenure case approvals, faculty searches, complicated course scheduling or sensitive graduate application processes.
• Plans and implements projects, special events, and/or programs that require a high level of coordination with multiple constituents and departments.
• Composes and edits internal and external correspondence and documents, including such things as manuscript submissions for scientific journals.
• Manages academic courses and textbook information. Plans and maintains website as well as other department publications.
• Prepares and monitors internal budget and other financial documents for a departmental work unit.
• Recommends purchases.
• Reviews and follows up on discrepancies in standard expenditures.

Minimum Qualifications

• Knowledge of administrative practices, policies, procedures, office equipment, and computer software typically obtained by a high school degree or GED or equivalent and a minimum of 3 years related experience.
• An equivalent…