Team Assistant

Job Overview

This role reports to the Executive Assistant Team Lead and provides administrative support to the CHRO, CFO, CLO, and CDTO. The holder works closely with the Executive Assistant team and maintains positive relationships with global function representatives and business leaders while ensuring strict confidentiality.

• Manage calendar and schedule of the assigned C-levels
• Manage and process expenses and travel requests
• Complete diary management, arranging and coordinating all internal and external meetings
• Prepare and coordinate meeting materials, agendas, presentations, and minutes
• Consolidate, edit, distribute, and archive executive level documents/content for the function or key audiences
• Take meeting minutes as per request, e.g. for functional leadership meetings
• Travel and meeting arrangement including schedule and background material preparation
• Plan and coordinate various events (function specific, e.g. leadership meetings, team buildings etc), including vendor selection, designing agenda and taking care of logistics, on-site support during the event, and handling of follow-ups
• Handling various ad‑hoc requests and providing project support as needed
• PR and PO Creation in SAP (Fiori), complete and submit vendor creation forms and processing of invoices
• 5+ years of experience as Team Assistant for senior leadership roles
• Excellent knowledge of MS Office is a must, particularly proficiency of MS PowerPoint, MS Word and MS Excel (including worksheets, graphics, creating formulas and performing data analysis, creating charts, tables)
• Self‑starting, with a high energy level, healthy degree of self‑confidence, assertiveness, and sensitivity
• Proactive mind‑set with a pragmatic can‑do attitude
• Supportive, approachable & strong team player
• Trustworthy, and ability to deal with confidential matters
• Able to work under time pressure and highly flexible

• Bachelor’s degree with major in Business Administration or equivalent experience
• Experienced in working in a global business environment
• Basic Project Management knowledge is an advantage

• Challenging assignments in a fast‑growing and innovative industry.
• An exciting opportunity in a fast‑growing international medical technology company.
• A modern working environment with multicultural and dynamic teams.
• A centrally located office in Zug, very close to the train station.