Executive Assistant

Company Description

Finka Metals is an institutional platform for trading metal concentrates, transforming a traditionally fragmented and manual industry into a single, structured digital environment. The platform replaces email, spreadsheets, and parallel systems with an integrated workflow that connects sellers, buyers, and laboratories from tender listing through settlement. All transaction records are tamper-proof and auditable, secured by a purpose-built blockchain layer to ensure transparency and trust.

Swiss-built and launching in Q4 2026, Finka Metals is designed to power the physical commodities trade and modernize how metal concentrates are transacted globally.

The Executive Assistant will provide comprehensive executive administrative support to senior leadership in an on-site capacity at the Zug office. This part-time role includes managing calendars, scheduling meetings, coordinating travel, and preparing expense reports and other executive documentation. The Executive Assistant will oversee the organization of executive communications, draft correspondence, and maintain accurate records and files. Additional responsibilities include organizing internal and external meetings, supporting board and stakeholder interactions, and helping streamline administrative processes to ensure efficient day-to-day operations.

• Strong Executive Administrative Assistance and Executive Support skills, including calendar management and meeting coordination.
• Proficiency in Administrative Assistance tasks such as document preparation, filing, and office organization.
• Experience preparing and reconciling Expense Reports with high attention to detail and accuracy.
• Excellent Communication skills, both written and verbal, with the ability to interact professionally with internal and external stakeholders.
• Proficiency with common office software (Microsoft Office or Google Workspace) and comfort working with digital tools and platforms.
• Ability to work on-site in Zug, manage multiple priorities, and maintain confidentiality in handling sensitive information.
• Previous experience supporting executives in a fast-paced or international environment is highly beneficial.
• Relevant education or training in business administration, office management, or a related field is an advantage.