Executive Assistant
Job in
6300, Zug, Kanton Zug, Switzerland
Listed on 2026-08-01
Listing for:
Disability Solutions
Full Time
position Listed on 2026-08-01
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Business Administration
Job Description & How to Apply Below
Learn more at
As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world. We provide an inclusive work environment where each person is considered as an individual. At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit.
Job Function:
Business Support
Job Sub Function:
Administration & Secretarial
Job Category:
Professional
All Job Posting Locations:
Zug, Switzerland
Job Description:
About Innovative Medicine
Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow.
Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way.
Learn more at Johnson & Johnson Innovative Medicine
The Executive Administrative Assistant is responsible for delivering comprehensive administrative support to the EMEA based Business Development team members and to the Precision Medicine Business Development global team.
Please note that this role is available across multiple countries and may be posted under different requisition numbers to comply with local requirements. While you are welcome to apply to any or all of the postings, we recommend focusing on the specific country(s) that align with your preferred location(s):
Beerse, Belgium
- Requisition Number: R-089589
Zug, Switzerland
- Requisition Number: R-090900
Remember, whether you apply to one or all of these requisition numbers, your applications will be considered as a single submission.
Key Responsibilities
- Complex and highly fluid calendar coordination, including scheduling and arranging meetings with internal and external partners, including alliance management meetings with partners.
- Prepare documents of a highly confidential and sensitive nature such as presentations, memos, and correspondence. Closely partner with internal teams to build and distribute pre-reads
- Coordinate domestic and international travel logistics and prepare/submit detailed expense reports.
- JJIM Business Development as "partner of choice" in the EMEA innovation ecosystem
- For the EMEA region, support the team to coordinate the planning of major regional partnering events to continue accelerate our status as a partner of choice:
Partnering meetings during management visit to external EMEA innovation ecosystem, London Jefferies conference, Bio Europe Spring, Bio Europe Fall and other conferences. - Precision Medicine and Regional New Business Development - Coordinate the planning of partnering meetings for each conference (examples: JPM, ASCO conferences) and other meetings with external partners and internal forums (example: JJIM Annual NBD Summit).
- Proficiency in utilizing and innovating on current technology platforms, including;
Excel, Outlook, PowerPoint, Word, web page navigation, Concur, SharePoint, Teams, Zoom, Workday, Our Source, e-marketplace - Coordinate and maintain data rooms to support business development and due diligence activities.
- Provide administrative support for JFORCE entries and updates.
- Coordinate and administer Global Services Service Excellence & Experience engagements by managing statements of work and purchase orders; tracking expenditures and follow-up on actual expenses in variance reports; processing invoices and tracking against monthly reports; developing periodic reporting and communicating purchase order status reports.
- Achieve results in the absence of day-to-day mentorship
- Maintain strict confidentiality and exercising independent discretion and judgment to tackle complex problems
- Manage confidential correspondence, and interact diplomatically with senior leaders, partners, and vendors.
- Maintain office environment and serve as single point of contact for facilities
- A minimum of a high school diploma is required. An advanced degree is preferred.
- A minimum of 6 years of experience in an administrative capacity supporting senior management is required.
- Skills include the use of new technologies and AI enabled tools, as well as the ability to learn and support the adoption of new technologies. Contribute to global BD new capabilities (examples: AI enabled projects, co-pilot deployment, SharePoint and other initiatives)
- Experience with Zoom and/or Microsoft teams is highly desired.
- Experience with Ariba, eMarketplace, Aravo, Concur, Totality, and/or running budgets is…
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