Executive Assistant and Operations Manager

Acadia is committed to turning scientific promise into meaningful innovation that makes the difference for underserved neurological and rare disease communities around the world. Our commercial portfolio includes the first and only FDA-approved treatments for Parkinson’s disease psychosis and Rett syndrome. We are developing the next wave of therapeutic advancements with a robust and diverse pipeline that includes mid- to late-stage programs in Alzheimer’s disease psychosis and Lewy body dementia psychosis, along with earlier-stage programs that address other underserved patient needs.

At Acadia, we’re here to be their difference.

Acadia is committed to turning scientific promise into meaningful innovation that makes the difference for underserved neurological and rare disease communities around the world. Our commercial portfolio includes the first and only FDA-approved treatments for Parkinson’s disease psychosis and Rett syndrome. We are developing the next wave of therapeutic advancements with a robust and diverse pipeline that includes mid- to late-stage programs in Alzheimer’s disease psychosis and Lewy body dementia psychosis, along with earlier-stage programs that address other underserved patient needs.

At Acadia, we’re here to be their difference.

The Executive Assistant & Operations Manager plays a vital role in supporting the European General Manager in Zug with all aspects of administrative leadership tasks, which will allow the EGM to dedicate full attention to the development of the commercial plans and goal attainment across the European region. Additionally, the role is accountable for the day-to-day operations of the European headquarter and office site in Zug, Switzerland, as well as the other office sites across the region through partnerships with the Director of Facilities, Business Centers administrators, office landlords and vendors.

Lastly, the role will support and lead the organization of regional events, larger meetings and coordinate the visits from executives for the European team.

• Provide comprehensive administrative support to the European General Manager
• Manage the EGM's calendar, schedule meetings, and coordinate travel arrangements.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Handle confidential information with discretion and professionalism.
• Assist in the preparation of reports and meeting materials.
• Handle expense reports and manage expense tracking.

• Oversee the day-to-day operations of office facilities across the region to ensure a safe and efficient working environment.
• Coordinate maintenance, repairs, and office improvements.
• Manage relationships with vendors and service providers.
• Ensure compliance with health and safety regulations, including evacuation procedures and fire drills.
• Monitor and manage office supplies and inventory.
• Oversee contract management for facilities-related services.
• Collaborate with IT for infrastructure optimization projects.
• Support team members with administrative tasks and project coordination.
• Organize team meetings, events, and activities.
• Handle general office duties such as answering phones, filing, and mail distribution.
• Assist in onboarding new employees and maintaining employee records (time tracking and other statutory requirements)

All educational backgrounds are welcomed, a bachelor’s degree preferred (subject irrelevant).

• Proven experience as an Executive Assistant, Facilities/Operations Manager, or similar role
• Excellent organizational and multitasking abilities
• Strong communication and interpersonal skills
• Proficiency in Microsoft…